Westwood Professional Services · 7 hours ago
Billing Manager
Plano,TX,US
Full-time
Onsite
Mid, Senior Level
3+ years expWestwood Professional Services, Inc. is seeking a dynamic Billing Manager to join their team. The Billing Manager will oversee the organization's billing process, ensuring accuracy and timeliness while providing strategic guidance and support. This role involves leading a billing team, resolving discrepancies, and collaborating with various stakeholders to enhance the billing operations.
Civil EngineeringMechanical EngineeringProfessional Services
Responsibilities
Oversee the full lifecycle of invoicing, including data verification, invoice generation, and ensuring accuracy and completeness of billing information
Lead month-end billing close procedures and reporting
Partner with project managers, organizational leadership, and other stakeholders to gather necessary billing information and resolve any billing-related issues efficiently
Conduct routine review of billing data to identify and resolve discrepancies, inconsistencies and/or errors
Ensure compliance with Westwood's billing policies and procedures, as well as applicable regulatory standards
Become subject matter expert for billing within VantagePoint (ERP system) including but not limited to reporting, project setup, transactions, etc
Oversee Billing Team communications and offer timely guidance and support
Assist with Accounts Receivable inquiries and provide resolution as needed
Prepare and provide guidance around lien waiver process as needed
Supervise Billing staff and ensure quality/accuracy of all Biller work product
Deliver both one-on-one and group training to new Billers and Project Managers on billing processes/procedures
Coordinate and perform invoicing training for newly acquired entities
Design and conduct large-scale trainings for organizational groups as needed
Facilitate weekly billing team meetings to align priorities and address challenges
Provide expert guidance to the billing team and assist in resolving complex billing issues
Oversee team development, mentorship, performance evaluations/growth planning, and personnel decisions for assigned billing staff
Collaborate with IT on all billing related initiatives to enhance productivity and achieve organizational goals
Provide data-driven insight and foster strong relationships with internal stakeholders, including division leadership, project managers, and finance team members, to ensure effective communication and collaboration
Champion Westwood’s mission, vision and values, and promotes a “One Team” culture
Qualification
Required
Oversee the full lifecycle of invoicing, including data verification, invoice generation, and ensuring accuracy and completeness of billing information
Lead month-end billing close procedures and reporting
Partner with project managers, organizational leadership, and other stakeholders to gather necessary billing information and resolve any billing-related issues efficiently
Conduct routine review of billing data to identify and resolve discrepancies, inconsistencies and/or errors
Ensure compliance with Westwood's billing policies and procedures, as well as applicable regulatory standards
Become subject matter expert for billing within VantagePoint (ERP system) including but not limited to reporting, project setup, transactions, etc
Oversee Billing Team communications and offer timely guidance and support
Assist with Accounts Receivable inquiries and provide resolution as needed
Prepare and provide guidance around lien waiver process as needed
Supervise Billing staff and ensure quality/accuracy of all Biller work product
Deliver both one-on-one and group training to new Billers and Project Managers on billing processes/procedures
Coordinate and perform invoicing training for newly acquired entities
Design and conduct large-scale trainings for organizational groups as needed
Facilitate weekly billing team meetings to align priorities and address challenges
Provide expert guidance to the billing team and assist in resolving complex billing issues
Oversee team development, mentorship, performance evaluations/growth planning, and personnel decisions for assigned billing staff
Collaborate with IT on all billing related initiatives to enhance productivity and achieve organizational goals
Provide data-driven insight and foster strong relationships with internal stakeholders, including division leadership, project managers, and finance team members, to ensure effective communication and collaboration
Champion Westwood's mission, vision and values, and promotes a 'One Team' culture
Extremely organized, proactive, with the ability to manage multiple priorities with grace, and follow through on both personal and team commitments
Demonstrates active listening techniques and fosters mutual understanding
Sensitive to confidentiality and displays strong integrity when managing personnel and financial data
Approachable and collaborative, with a friendly and professional demeanor that encourages teamwork
Communicates clearly and concisely with all stakeholders, and effectively manages conflict while remaining calm under pressure
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Delegates assignments effectively and determines appropriate methods and procedures to achieve team goals
Ability to be open to others' ideas and willing to compromise
Detail-oriented, yet capable of conceptual thinking and seeing the bigger picture
Able to follow general directions and guidelines for the firm's policies, practices, and procedures
Preferred
Experience with Deltek VantagePoint and/or other Deltek software
Strong management background with 3+ years of experience
Background in accounting and/or 4+ years billing experience
Company
Westwood Professional Services
Westwood Professional Services is a architecture, engineering, and construction services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$13.51M2024-08-07Acquired
2024-03-04Private Equity· $7M
2023-06-30Series Unknown· $3M
Leadership Team
Bryan Powell
Chief Executive Officer
Paul Greenhagen
Board of Directors, Former CEO
Recent News
Dallas Innovates
2025-08-29
PR Newswire
2025-08-05
Venture Capital
2025-07-01
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