Northwestern University · 17 hours ago
Program Assistant 3, Weinberg College
Evanston, IL
Full-time
Hybrid
Mid Level
$22/hr - $23/hr
4+ years expNorthwestern University is a prestigious institution, and they are seeking a Program Assistant 3 to provide comprehensive administrative and operational support for the development team of Weinberg College of Arts and Sciences. The role involves managing donor communications, maintaining databases, coordinating events, and supporting fundraising operations.
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Responsibilities
Develops, writes, and edits development communications including acknowledgement letters, impact reports, one-pagers, etc
Manages correspondence including mail merges, creating invitations, sending communications, creating invitation lists, and RSVPs
Copy edits communications (proofs for spelling and grammar)
Manages support of stewardship program including segmentation of donors, developing and getting approvals on thank you templates, pulling gift reports, and adding to the data base where needed
Helps execute stewardship for major donors including endowed fund reports, expendable fund reports, custom thank you gifts, and other stewardship programs
Supports unit’s board of visitors on member communications, event planning, materials preparation, and website updates
Serves as liaison to Weinberg College departments and programs for fundraising
Develops and delivers gift reports, serves as a point of contact for development initiatives, ensures websites are up to date
Analyzes and prepares data and reports using ARD self-service reporting tools and liaises with Reporting and Analytics Department, Gift and Record Services, Fund Management, and Weinberg College finance team
Prepares both bespoke and routine reports, slides, statistics, tables, charts, etc., white papers, and processes, leveraging data and narrative information
Maintains donor and volunteer information and donor system through data entry inclusive of data point updates, contact report entry, committee participation, etc
Files expense reports and reconciles budgets around events, board, stewardship, etc
Independently responds to and composes correspondence
Creates and maintains standard spreadsheets and/or databases
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from readily available materials to aid in donor identification, cultivation and stewardship
Determines format, elements, trends, etc
Processes accounts payables and receivables
Ensures that charges have posted to appropriate accounts
Assists with reconciliation of accounts
Coordinates calendars in terms of preparation for donor visits and other activities
Coordinates events, which may include scheduling rooms, guest speaker and arranging for routine materials, technology and refreshments
Supports donor stewardship by sending gifts on special occasions and drafting correspondence from the dean or director
Liaises with a diversity of individuals including internal ARD colleagues and Weinberg College dean’s office, departments and programs, and external individuals
Provides information via phone, e-mail, mail, etc
Represents supervisor, teams, and team leadership in routine/standard situations with various levels of personnel both internally & externally
Responds to inquiries
Provides basic interpretation of policies and procedures
Researches information to resolve problems or issues
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
4 years of administrative support or other relevant experience required
Ability to provide reliable and detail-oriented support to ensure smooth daily operations and efficient workflow
Clear and professional verbal and written communication with the ability to convey information effectively to diverse stakeholders
Ability to collaborate with multiple ARD staff members. Strong listener. Able to connect people and be customer service focused
Demonstrated ability to brainstorm new ideas, positively contribute to discussion, and proactively move projects forward. Seeks out answers and is a self-starter when learning new tasks. Comfortable working independently and bringing solutions
Ability to effectively use databases, CRM systems, spreadsheets, and other technology tools, or demonstrated learning agility with new systems
Ability to handle sensitive information responsibly and in alignment with institutional expectations
Preferred
Exceptional verbal and written communication skills, including listening
Exceptional interpersonal skills: ability to interact, build and maintain working relationships, with a variety of individuals including those external to the University, internal ARD colleagues, and leadership, faculty and staff of Northwestern
Demonstrated flexibility and adaptability to dynamic workplace
Orientation towards design thinking with a demonstrated innovative, problem-solving mindset focused on growth and collaboration
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Tools and resources for developing your professional potential or continuing your formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
Company data provided by crunchbase