Kimley-Horn · 6 hours ago
Administrative Coordinator - Vendor Management
Raleigh, NC, US
Full-time
Onsite
Entry Level
2+ years expKimley-Horn is looking for an Administrative Assistant to join our team in Raleigh/Cary, North Carolina. The role involves providing administrative support, managing vendor programs, facilitating communication, and tracking data while ensuring efficient operations within the team.
Civil Engineering
Responsibilities
Assist with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, and other administrative tasks
Invoicing, monthly expenditure submissions, new user management, and general account updates and maintenance
Facilitate daily communication, coordinate responses, escalate/resolve issues associated with general AMEX and travel questions
Generate reports for events, travel, and vendor spend
Provide aid to support general team administrative duties
Ordering supplies, outreach to vendors, organizing records
Perform ad hoc tasks as requested
Assist with producing plans, project manuals, and reports
Qualification
Required
High School Diploma/GED
Minimum of 2 years of relevant administrative experience
Ability to work in a fast-paced environment with a proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency
Exceptional organizational skills and attention to detail
Quick learner with the ability to adapt and interest in learning new tasks
Proficient knowledge of office software such as Concur Expense, Excel, OneNote, and Outlook
Excellent interpersonal and communication (verbal/written) skills
Positive attitude with a client-focused approach
Dedicated team player, eager to collaborate effectively with colleagues
Highly responsive self-starter with a readiness to provide prompt and efficient assistance
Benefits
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Company
Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms.
5001-10000 employees
H1B Sponsorship
Kimley-Horn has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (7)
2023 (10)
2022 (2)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
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Recent News
2026-01-22
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