Omaha Inland Port Authority · 1 week ago
Administrative Assistant & Communications Coordinator
Omaha, NE
Full-time
Onsite
Mid Level
$50K/yr - $65K/yr
3+ years expOmaha Inland Port Authority is seeking a Full-Time Administrative Assistant & Communications Coordinator to perform skilled administrative and communications duties. This role supports OIPA staff and Board operations, manages day-to-day office functions, and leads the development and coordination of internal and external communications.
GovernmentLogisticsNon ProfitTransportation
Hiring Manager
Garry Clark
Responsibilities
Manages OIPA staff calendars, travel arrangements, correspondence, and meeting scheduling
Oversees front-office operations, including reception, mail, supplies, procurement, and vendor coordination
Maintains organized digital and physical records, including contracts, resolutions, filings, and contact databases
Supports office technology and facilities to ensure smooth daily operations
Reconciles OIPA cards and manages day-to-day administrative financial transactions
Provides professional front-desk and public-facing support, responding to inquiries by phone, email, and in person
Coordinates and supports Board and stakeholder meetings, including:
Agenda preparation and distribution
Meeting logistics and venue setup
Minutes, action items, and records retention
Ensures compliance with the Nebraska Open Meetings Act and public-sector record-keeping requirements
Supports advisory committees and working groups, as assigned
Drafts, edits, and distributes official communications, reports, and presentation materials
Develops and manages organizational newsletters and email communications
Coordinates and schedules social media content to support OIPA initiatives, events, and announcements
Assists with website updates and ongoing content maintenance
Supports communications planning for board actions, public meetings, and community engagement efforts
Tracks basic communications metrics (e.g., distribution lists, engagement, posting schedules)
Qualification
Required
Equivalent to 3+ years of administrative, office management, executive assistant, or communications experience, preferably in governmental, quasi-public, or nonprofit settings
Proficiency in Microsoft Office Suite and Google Workspace
Confident and comfortable using everyday technology, including laptops, printers, scanners, and video conferencing platforms
Strong written and verbal communication skills, organizational abilities, attention to detail, and professional judgment
Comfortable managing professional interactions ranging from executive scheduling and board support to public-facing communication
Preferred
Bachelor's degree in Communications, Public Administration, Business, English, or related field
Experience in a public-sector, economic development, or public authority environment
Experience supporting boards, advisory committees, or public meetings
Familiarity with newsletter platforms, website content management systems, or social media scheduling tools
Basic graphic or layout skills (e.g., Canva) a plus
Company
Omaha Inland Port Authority
Omaha Inland Port Authority is a government agency that provides investment, logistics, transportation, and supply chain services.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase