Texas A&M University · 16 hours ago
Senior Administrative Coordinator II
Bryan, TX
Full-time
Onsite
Senior Level
7+ years expTexas A&M University is one of the fastest-growing academic health centers in the nation, and they are seeking a Senior Administrative Coordinator II to provide critical support to the Department Head and faculty. This role involves managing executive administration, coordinating faculty lifecycle processes, and ensuring smooth departmental operations.
Higher Education
Responsibilities
Coordinates administrative support functions
Supervises assigned staff and determines work priorities
Develops and approves schedules and standards for achieving goals
Plans and executes administrative operations
Assists in the development of administrative processes and procedures
Analyzes internal processes and recommends procedural changes
Monitors compliance with policies and procedures
Plans and conducts meetings and training programs
Provides direct support to leadership staff
Uses initiative to relieve staff of routine tasks
Manages correspondence, calendar, and travel arrangements
Coordinates meetings, creates agendas, and takes minutes
Prepares presentations and communication materials
Serves as secondary coverage for front desk operations as needed
Serves as an information resource for faculty, staff, and students
Assists with tracking and maintaining program expenses
Analyzes internal processes for improvements in program support
Serves as department liaison to faculty affairs and Human Resources
Coordinate all aspects of faculty recruitment, hiring, and onboarding
Manages correspondence and schedules meetings for the departmental leadership
Monitors compliance with policies and procedures related to faculty
Coordinates hiring and promotion processes in collaboration with Department Head
Plans and oversees department-level events
Supports faculty/staff engagement events and initiatives
Assists in the organization of special functions and projects
Manages departmental social media presence in compliance with MARCOM strategies
Coordinates department website updates and collaborate with MARCOM for website re-design, updates, and marketing projects
Manages Annual Faculty Evaluation Process
Administers Promotion and Tenure Process
Manages Departmental inventory
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Seven years of experience in office administration
Preferred
Strong interpersonal, communication, and organizational skills
Adept at working with a variety of stakeholders including executives, faculty, and students
Demonstrates strategic thinking, problem-solving, adaptability, and professionalism
Knowledge in business Microsoft Office and Adobe software, AggieBuy, Canopy, Emburse, Co-Pilot and Interfolio
Over five years of administrative and supervisory experience, along with expertise in project/process management and professional correspondence
Inventory management
Benefits
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Company
Texas A&M University
Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.
10001+ employees
H1B Sponsorship
Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (322)
2024 (292)
2023 (214)
2022 (207)
2021 (109)
2020 (141)
Funding
Current Stage
Late StageLeadership Team
Jen Sommers, M.Ed.
Spectrum Living Learning Community Co-Founder
Greg Hartman
Chief Operating Officer and Senior Vice President for Strategic Partnerships, Texas A&M University,
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