Westchester Medical Center Health Network · 9 hours ago
UNIT SECRETARY
Poughkeepsie, NY
Full-time
Onsite
Entry Level
1+ years expWestchester Medical Center Health Network is seeking a Unit Secretary to assist the professional nursing staff in the care of patients and the operational functionality of the unit. This role involves performing clerical and receptionist tasks under the supervision of nursing staff, ensuring efficient communication and documentation within the unit.
Hospital & Health Care
Responsibilities
Receives and delivers messages in an accurate, courteous and timely manner
Coordinates activities on the unit including but not limited to: Directing transportation: Scheduling patient procedures and treatments
Answers phones quickly with professional phone etiquette
Able to assist callers by providing information requested
Notifies IS/Maintenance departments for necessary repairs, and informs Business Coordinator in a timely manner
Transcribes physician orders from physician order sheet to treatment records and/or care maps and enters in computer system as needed
Transcribes orders accurately, using the correct form and proper medical terminology
Enters orders in Invasion correctly, forwards to appropriate department and transcribes on the care map and/or treatment record
Enters patient factors in Invision, labels chart correctly, and transcribes on the caremap and/or treatment record
Physician consults; enters in Invision, and notifies physician's office/service
Reports new medical orders to nurse in a timely manner
Obtains previous medical charts from Health Information Management department
Enters charges into Invision system for completed patient procedures
Faxes the Discharge information and Medication records to the Primary Physician and/or Home Care as applicable
Documents all patient information on the caremaps and carries over onto extended caremaps
Retrieve information from Nursing Admission Assessment, ER documentation
Gathers information for Nursing QI projects
Provides support re: data gathering reporting
Anticipates the needs of the Physicians and nursing staff
Consistently is aware of and provides assistance as needed
Serves as a resource for colleagues and new employees
Assists in orientation of new personnel
Consistently and proactively provides guidance to other staff members
Maintains the Medical Record
Reviews charts daily for adequate sheeting and replaces/adds required forms as needed
Reviews charts daily for omitted Physician's signatures and progress notes
Duplicates and/or faxes records as necessary
Assures completeness of medical record on all patients having invasive procedures
Initiates Pre-Op Checklist by reviewing the chart for copies of the required diagnostic work-up
Inputs patient discharges into Invision system
Processes patient charts after discharge making sure all papers are stamped with the patient addressograph and all forms have been collected and filed correctly (i.e. graphic sheet, I-O sheet, caremap)
Wipes down chart after discharge
Reviews chart on return from a procedure and/or transfers to insure all forms are stamped with addressograph
Notifies Nurse Manager when departments are non-compliant
Assures adequate level of supplies in the Department
Maintains adequate supply of admission charts
Keeps file system supplied and in order
Assesses supply of forms and med room supplies on unit and orders as needed
Performs other related duties as assigned
Serves as brand ambassador by upholding the WMCHealth Mission, Vision, and CARE values and promoting excellence in the patient experience, during every encounter
Qualification
Required
A minimum of one to two years of experience in an office setting with a working knowledge of medical terminology required
Demonstrates proficiency in Key boarding and other computer skills required to enter orders/charges
High School Diploma or equivalent
Company
Westchester Medical Center Health Network
The Westchester Medical Center Health Network (WMCHealth) is the pre-eminent provider of integrated health care in New York’s Hudson Valley region, serving nearly 2.5 million residents across more than 6,000 square miles.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Sean S. Tedjarati, MD, MPH, MBA, CPE
President and CEO WMCHealth Physicians, Advanced Physicians Services
Anthony Frank
Executive Vice President and CFO
Recent News
Crain's New York Business
2025-06-25
Connecticut Post
2025-05-30
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