NYC Public Schools · 8 hours ago
Field Operations Director, DECE - 26102
Bronx, NY
Contract
Onsite
Lead/Staff, Director/Executive
$130K/yr - $145K/yr
4+ years expNYC Public Schools is dedicated to supporting the operational and programmatic functions of early childhood education programs. The Field Operations Director will lead the team in establishing operational policies, managing contracts with Community Based Organizations, and ensuring compliance with various regulations while overseeing a team of operations professionals.
Primary/Secondary Education
Responsibilities
CBO Contract Management and Oversight
Primary relationship owner with DECE’s CBOs; manages all Pre-K for All CBO contracts in Manhattan and the Bronx; responsibilities include oversight of budgets and expenditure reporting requirements, CBO staff security clearance, site licensing and insurance certificates, facility health and safety, and teacher certification
Negotiates budgets and per-child rates for CBOs
Manages Pre-K for All enrollment for CBOs, including overseeing the review, tracking, and approval of student enrollment documents from CBOs; oversees the approval of enrollments into the Pre-KIDS and ATS data systems
Establishes policies and procedures regarding CBO contract actions such as withdrawals, terminations, location changes, and seat increases and reductions, in concert with other DECE departments and City agencies
Oversees the team that implements these actions and communicates with vendors on their contract status, compliance questions, and operational quality concerns
Establishes policies and procedures regarding contract provisions, procurement, internal controls, and best business practices for CBOs, in collaboration with central Field Operations leadership
Develops and leads trainings on contract procedures, technical assistance, and best practices for Field Office staff
Oversees the resolution of CBO escalations and quality concerns by Field Office staff, in collaboration with other Field Office leadership (namely the Program Administrator from the DECE Teaching and Learning Team and the Program Specialist(s) from the DECE Family and Community Engagement Team)
Oversees the accurate and efficient maintenance of information in Pre-K Integrated Data System (Pre-KIDS) on Vendor Portal, Personnel Eligibility Tracking System (PETS), contract files, and CBO legal and fiscal documents
Manages and coordinates audits and reviews conducted by external oversight agencies (e.g., NYC Comptroller’s Office, NYS Education Department, NYS Office of the State Comptroller, NYCPS OAG, etc.)
Manages overall allocation of CBO funding to vendors in Manhattan and the Bronx
Oversees and directs the team that is responsible for: analyzing and evaluating annual budget requirements based on projected enrollment and the per-child rate for each vendor; properly executing financial and related administrative support functions; managing fiscal year opening and closing processes; monitoring encumbrances by district; and coordinating the liquidation of open encumbrances that are no longer needed
Oversees implementation of budget and purchasing procedures in FAMIS and other financial systems
Personnel and Human Resources Management Hires, on-boards, trains, supervises, and coaches team of operations professionals
Establishes staff goals and oversees progress towards achievement
Collaborates with central Field Operations leadership to offer professional development opportunities and staff resources
Co-designs and oversees the annual staff review process for all staff members in their Field Office
Serves as initial point person for all Human Resource transactions for Field Office staff
Approves Cybershift time for direct reports and provides related ongoing support (e.g., payroll processing, including EIS and NYCAPS)
Manages physical space requirements and logistics for the Field Office
Field Office Management Oversees the purchasing of supplies and equipment for the Field Office, in accordance with the NYCPS’s Standard Operating Procedures Manual (SOPM)
Maintains files with supporting documentation for expenditures
Serves as point person for field staff for Travel Reimbursement and Approval Certification (TRAC)
Special Projects Establishes new Field Operations policies and regularly reviews and adjusts current Field Operations policies, as needed
Oversees and coordinates high-priority strategy projects as requested by the Executive Director of Field Operations
Serves as an external point of contact to key stakeholders for DECE as directed by Senior Director of Operations
Collaborates with various divisions within the NYCPS, such as the Division of Contracts and Purchasing, the Division of Financial Operations, and the Office of Auditor General
Qualification
Required
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience, for educational program(s) and/or institution(s) in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting economic or financial administration, fiscal or economic research; management or methods analysis, operations research, organizational research or program evaluation; educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, fiscal management, or a related area, 18 months of this experience must have been in an executive, managerial, administrative, consultative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience as described in '1' above, including the 18 months of executive, managerial, administrative, consultative or supervisory experience described in '1' above
Education and/or experience equivalent to '1', or '2' above. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, but not for the 18 months of managerial experience described in '1' above, at the rate of 15 graduate semester credits from an accredited college or university for 6 months up to a maximum of 1 year of professional experience. However, all candidates must possess a baccalaureate degree from an accredited college and 18 months executive, managerial, administrative, consultative or supervisory experience, as described in '1' above
Preferred
MBA or MPA degree
Superior project management and organizational skills, including the ability to manage numerous tasks simultaneously, work under pressure, meet tight deadlines, and proactively resolve issues
Outstanding judgment and strong problem-solving skills, with the ability to organize facts and present information and figures in a clear, concise, and logical manner, both spoken and written
A team player capable of resolving organizational roadblocks, with the ability to collaborate effectively with colleagues at all levels of the organization
Prior knowledge of and experience in education and/or government
Ability to communicate and disseminate knowledge to school-based and field personnel, parents, students, and Central Office staff, while complying with confidentiality requirements in City, State, and Federal policies and statutes
Excellent interpersonal skills in dealing with education and non-education personnel, internal and external to the NYCPS; CBO directors and staff; parents; and other constituents in the community
Proficiency with Microsoft Office 365 applications and familiarity with basic statistical analyses
Benefits
Public Service Loan Forgiveness
Company
NYC Public Schools
New York City Public Schools (NYCPS) is the largest public school system in the United States, serving approximately 1 million students across more than 1,600 schools in all five boroughs.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Christopher Groll
Chief Executive Officer
Harmon Unger
Deputy CEO for Safety and Security
Recent News
2022-04-12
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