Topaz HR · 21 hours ago
Executive & Office Support Specialist
East Hanover, NJ
Full-time
Onsite
Mid Level
$80K/yr - $100K/yrTopaz HR is a privately held real estate acquisition and management firm, and they are seeking a versatile Executive & Office Support Specialist. This role combines reception responsibilities, executive-level administrative support, and light office management, primarily focused on supporting the executive team and ensuring smooth daily operations.
Human Resources
Responsibilities
Serve as the first point of contact for the office, greeting visitors and managing incoming calls and emails professionally
Provide high-level administrative support to the CEO and other executives, including calendar management, scheduling, travel coordination, and correspondence
Draft, proofread, and manage documents, presentations, and reports
Assist with special projects, meeting coordination, and executive follow-ups
Handle confidential information with discretion and professionalism
Manage light office operations, such as ordering supplies, coordinating maintenance, and keeping the office organized
Proactively identify ways to improve administrative processes and workflow
Qualification
Required
Proven experience supporting C-level executives or in administrative office roles
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
High level of discretion, judgment, and professionalism
Comfortable working across multiple functions with flexibility and adaptability
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
Company
Topaz HR
At Topaz HR, we don’t just advise you on what to do—we get it done.
Founded in 2019
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mendy Oppenheim, EA, CPSP
CEO
Company data provided by crunchbase