Yale University · 2 hours ago
Senior Executive Assistant
New Haven, CT
Full-time
Hybrid
Mid, Senior Level
$39K/yr - $292K/yr
5+ years expYale University is committed to contributing to a better tomorrow and is seeking a Senior Executive Assistant to support the Secretary and Vice President for University Life. The role involves managing high volumes of tasks, overseeing office operations, and ensuring effective communication within the university.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Prepares and manages a high volume of correspondence, reports and documents
Manages and assigns work on behalf of University Officer or other such leader, such a Dean and other professional staff in the Officer’s office. Serves as office manager, oversees and coordinates all clerical and facilities needs
Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information
Provides appropriate information when necessary during periods of Officer or Senior Leader unavailability
Oversees the organization and coordination of meetings, conferences, events, travel, etc
Manages and monitors technology needs, conducts inventory and assesses system requirements
Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions
Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty
Implements and maintains complex office systems
Manages complex schedule and calendar for Officer or Senior Leader and the office
Arranges and prepares agenda / materials for meetings, conferences, events, etc
Prepares and collects documents and materials for meetings
Interacts with staff at all organizational levels to gather information and/or provide requested information
Oversees on boarding activities for new staff members. Supports recruiting and other related efforts
May perform other duties as assigned
Qualification
Required
Ability to manage multiple, time-sensitive projects with the capacity to prioritize and work under deadlines in a complex, highly pressured environment
Proven ability to accomplish goals within an assigned timeframe
Ability to maintain strict confidentiality with sensitive and confidential situations and information
High level of independent judgment, exacting attention to detail, and problem-solving skills
Desire and aptitude for learning new concepts and skills
Dedicated and self-motivated team player with a positive can-do attitude that supports the mission of the institution; demonstrated ability to collaborate effectively
Proven ability with logistics, travel coordination, and managing complex calendars
Demonstrated abilities in drafting, editing, and developing documents and presentations, and organizing files, correspondence, and documents
Superior interpersonal skills and ability to interact with university leaders, faculty, staff, students, alumni, and dignitaries with a highly professional demeanor and excellent customer service skills
Superior written, oral, and electronic communication skills
Superior computer skills and experience with Microsoft Office suite and other online tools
Demonstrated willingness to learn and master new computer skills
Ability to work non-traditional or extended hours when necessary
Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience
Preferred
Experience in senior-level and fast-paced academic administration or comparable executive setting
Proven experience with complex calendaring and travel coordination for executives or senior leadership
Yale experience strongly preferred
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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