City of New York · 15 hours ago
Director, Payroll and Timekeeping
Manhattan, NY
Full-time
Hybrid
Lead/Staff, Director/Executive
$77K/yr - $105K/yr
4+ years expThe City of New York is seeking a Director of Payroll and Timekeeping to support HR initiatives and ensure compliance with relevant laws and policies. This role involves overseeing payroll and timekeeping operations while providing HR support and leadership across multiple functions.
GovernmentLegalPublic Relations
Responsibilities
Communicate new City, Agency and CityTime policies and procedures and ensure staff awareness
Analyze current procedures for streamlining unit operations; advise staff of procedural updates and monitor their implementation and accuracy as well as create quality assurance procedures
Coordinate with the Director of Employee Services on day to day operations
Provide a high-level of customer service to employees and investigate discrepancies
Provide effective leadership and direction to team member(s) and direct reports
Perform related assignments and special projects as required by the Chief HR Officer
Oversee all Timekeeping functions
Review, update and maintain the agency’s Time & Leave policies
Ensure staff are properly recording their time as per Citywide Time and Leave Rules
Develop and lead Time and Leave training for all new hires and current staff
Maintain CityTime approval trees/workflows for units, bureaus, and departments
Prepare and review CityTime and CHRMS reports
Review, analyze, and approve Advanced Leave Requests and Managerial Separation documents for Comptroller's Office
Stay current with COVID Leave policy rules and guidance, act as an agency subject matter expert and administer all COVID leave requests
Oversee the management of all special leave of absence requests (Sick, FMLA, PFL, PPL, Child Care, Personal Leave, Worker’s Compensation, and Military) in compliance with current Federal/State/local mandates
Manage staff inquiries and requests pertaining to commuter benefits, health benefits, leave of absence, workers’ compensation, union benefits, Management Benefits Fund, flexible spending accounts and all other employee benefits
Oversee the timely processing of Worker’s Compensation claims
Oversee all Payroll functions
Ensure compliance with all payroll directives, policies and procedures issued by the New York City Offices of Payroll Administration, the Comptroller and Labor Relations regarding payments to employees
Audit all activities leading to the production and distribution of bi-weekly payroll
Ensure accuracy of pay authorizations, additions to gross and collective bargaining increases with information provided by the appropriate oversight agencies
Generate Ad Hoc CHRMS, PMS and RMDS reports
Oversee Motor Vehicle and Parking Fringe benefits procedures
Ensure accuracy and reporting of retro pay triggers, one-time payments, one-time deductions and supplemental payroll requests
Support the review of payroll reports such as the 160, 161, 700, 320 and check to check reports on a regular basis
Qualification
Required
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty
Education and/or experience equivalent to '1', '2' or '3' above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in '1', '2' or '3' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in '1', '2' or '3' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years
Preferred
2+ years of leadership experience with proven success in effectively managing a team
Minimum 2 years of experience leading Time and Leave and/or payroll processes via citywide HR platforms (e.g. CityTime, PMS, RMDS, CHRMS, Pi, Remedy, NYCAPS, and Worker's Compensation)
Demonstrated knowledge of Citywide Time and Leave policies and procedures
High volume data entry, tracking and administrative support experience using MS Word, Excel and PowerPoint
Excellent customer service skills and professionalism across all levels of stakeholders and colleagues
Demonstrated history of handling confidential information
Dynamic individual with strong work ethic, attention to detail, and ability to manage multiple priorities in a timely fashion with limited supervision
Ability to work well in a fast-paced environment
Ability to perform a variety of administrative duties, including but not limited to reviewing, analyzing and reconciling data to proactively identify solutions
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
The Real Deal
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