ButterflyMX · 6 hours ago
Executive Assistant
New York, NY
Full-time
Hybrid
New Grad, Entry, Mid Level
0+ years expButterflyMX is on a mission to empower people to open and manage doors & gates from a smartphone. The Executive Assistant & Office Experience Manager plays a critical role in supporting the management team and ensuring smooth day-to-day operations while creating an exceptional office environment.
Real EstateSecuritySmart HomeSoftware
No H1B
Responsibilities
Provide high-level administrative support to our executive team, including calendar management support, booking travel arrangements, and expense reporting
Act as the point of contact between executives and internal/external stakeholder
Oversee board communication, including scheduling meetings, preparing board materials, and ensuring timely follow-ups on action items
Prepare and edit documents, presentations, and reports in partnership with the executive team to drive key projects
Assist with special projects, company initiatives, and cross-functional team coordination
Organize and attend meetings, ensuring accurate minutes and follow-ups
Manage confidential and sensitive information with discretion
Oversee the day-to-day operations of the headquarters, ensuring that our office is a productive, engaging, and fun yet professional, working environment
Manage office supply inventory, equipment, and vendor relationships
Coordinate office events, team meetings, and executive offsites
Take a proactive approach to ensure that our office is well-maintained and address any areas for improvement and efficiency
Collect regular feedback from team members to ensure that daily needs in the office are being considered
Qualification
Required
0-5+ years of experience in executive support, office management, or a similar role in a fast-paced environment
Proactive with a problem solving mindset to 'get stuff done'
High energy and approachable personality with the ability to communicate well with all levels of the organization
Strong organizational skills with the ability to multitask and prioritize effectively
Proficiency in Google Workspace, AI, and project management tools
High level of discretion, professionalism, and problem-solving ability
Ability to work independently and adapt to a dynamic work environment
Benefits
Comprehensive Medical, Dental and Vision plans (ButterflyMX covers 80% of the cost) starting day 1
401(k) plan with a match
10 paid holidays, 20 vacation days, 5 sick days, 3 floating holidays
Basic Life and Accidental Death and Dismemberment Insurance (ButterflyMX covers 100% of the cost)
Short and Long Term Disability (ButterflyMX covers 100% of the cost)
Paid Family Leave
Employee Assistance Program
Quarterly self-care stipends
Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance
And more!
Company
ButterflyMX
ButterflyMX develops property access solutions including video intercom systems and keypads that users can manage from a smartphone.
201-500 employees
Funding
Current Stage
Late StageTotal Funding
$108.54MKey Investors
FTV CapitalJMI EquityVolition Capital
2025-01-13Private Equity
2021-12-07Series D· $50M
2020-09-29Series C· $35M
Leadership Team
Aaron Rudenstine
CEO
K
Kunal Shah
Co-Founder & Advisor
Recent News
HousingWire.com
2025-09-30
Entrepreneur.com
2025-05-17
Company data provided by crunchbase