Abacus Service Corporation · 1 day ago
Phoenix, AZ - Business Operations - AZDOA - Division of Business and Finance (DBF) - Administrative
Phoenix, AZ
Full-time
Onsite
Entry, Mid Level
2+ years expAbacus Service Corporation is seeking an Administrative Assistant 2 to support the Division of Business and Finance in Phoenix, AZ. The role involves managing front desk operations, providing customer service, and assisting with administrative tasks to ensure smooth departmental functioning.
Health CareInformation Technology
Responsibilities
Warrant distribution process
Monitoring and responding to all department requests through a shared inbox
Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel
Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process
Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed
Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily
Front Desk responsibilities as needed
Provide Assist Business Operations
Administrator admin support
Phone messages
Shared Inboxes
Daily Mail distribution
Assist daily visitors with inquires
Back up support on admin projects as needed
Administrative support to staff and management team as needed
ATTENDANCE and RELIABLE TRANSPORTATION is required for this role, as the candidate will be essential for providing Administrative Support to all AZ Departments
This position's efforts support the department's overall productivity and commitment to excellent customer service. Standard Work for front desk procedures will be provided to ensure consistent and efficient operations
Qualification
Required
2 Years Experience providing High Level Administrative Support
2 Years of Front Desk Experience
Some College Experience
Reliable Transportation/High Attendance Rate
Preferred
State Services Experience
Comfortable with Social Interactions
Company
Abacus Service Corporation
Abacus Service Corporation is provides IT solutions for global health care businesses.
201-500 employees
H1B Sponsorship
Abacus Service Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2023 (2)
2022 (2)
2021 (4)
2020 (4)
Funding
Current Stage
Growth StageLeadership Team
S
Sam Akunuri
Founder and COO
Company data provided by crunchbase