Sotheby's · 1 week ago
Temporary Coordinator, Museum and Corporate Art Group
New York, United States
Full-time
Onsite
Entry Level
$25/hr - $26/hr
1+ years expSotheby's is the world’s premier destination for art and luxury, promoting access to exceptional art through various channels. They are seeking a Temporary Coordinator for their Museum and Corporate Art Group to oversee consignment management, facilitate client communication, and assist with valuations and business intelligence tracking.
ArtCollectiblesEventsRetail
Responsibilities
The primary responsibility for this role is to oversee all consignment management for the department, including coordination of valuations for sale purposes, contract coordination with presale coordinators, shipping, compliance, designations and cataloguing requests with specialist departments and clients
Manage all pre- and post-sale coordination to streamline client communication and oversee organization of all updates and logistics on an item-by-item level for consignments – including tracking updates on sale changes, estimates, reserves, results, settlement dates, attribution, and authentication
Track the settlement process very closely to be sure the consignor is apprised and proceeds are remitted in a timely fashion
Work closely with Sale Department Coordinators to ensure deadlines are met for both pre-sale coordination and post-sale settlement
Manage all museum valuations requests, partnering with the Valuations department and liaising with the specialist teams to ensure timely delivery of all appraisals
Maintain a database of past and upcoming department and direct competitor tracking for museum and corporate client property in all sales worldwide
Serve as RMA for the SVP, Head of Department, supporting as client liaison for priority clients
Liaise with department clients on all stages of the pre- and post-sale bidding and buying process in a timely manner, including: sending high-resolution images, in-situ images, condition reports; registering bids; ensuring correct invoicing and addressing payment questions; obtaining shipping quotes; communicating with Post-Sale Services and Shipping to ensure all client requests are met
Work and communicate effectively with local and international colleagues
Handle loan requests and image reproduction requests
Support in producing proposal letters and materials in coordination with Specialist and Proposals departments
Liaise internally with employees, Sotheby’s Preferred, and HR regarding client and employee access to museums
Work on company and department initiatives as directed
Qualification
Required
Bachelor's degree required
1-3 years of work experience in the art or business world
Exemplary interpersonal and communication skills
Team oriented
Pro-active problem solver
Attentiveness to detail
Excellent organizational skills
Strong written and interpersonal communication skills
Working knowledge of museums and the art market
Proficient in Excel, Power point, Adobe
Flexibility to work overtime, including evening and weekends during sale and deadline periods
Preferred
Experience with Sotheby's systems training preferred, including Marq, SAP, Client Canvas, Tableau, and Valuations
Company
Sotheby's
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mike Goss
CFO
Cynthia Houlton
Global Head of Demand Generation & Marketplace Luxury Division
Recent News
2026-01-23
2026-01-11
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