Aditi Consulting · 2 hours ago
Executive Admin Assistant
Bellevue, WA
Contract
Onsite
Senior Level, Lead/Staff
$30/hr - $35/hr
8+ years expAditi Consulting is seeking an Executive Admin Assistant to provide administrative and clerical support to the executive team. The role involves managing the executive's schedule, coordinating travel arrangements, and handling sensitive information while ensuring effective communication and organization within the team.
AppsConsultingInformation TechnologySoftware Engineering
Responsibilities
Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
Assists with maintaining continuous executive and industry contacts
Maintains the Executive’s itinerary and schedule with specific attention to detail
Identifies critical level of communications and the need for the Executive’s notification
Interprets and clarifies requests, and assists with required responses and action
Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications
Prepares and makes domestic and international travel and accommodation arrangements
Schedules and plans meetings and appointments for the Executive and special visitors
Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements
Obtains detail direction from dispatchers and other executives
Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies
Coordinates executive meetings and schedules with internal leadership via executive admin staff
Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc
Establishes executive level documentation standards and creates templates and styles to be used
Maintains network access, applications, and printing, and resolves network difficulties for the chief executive
Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary
Project/Committee involvement as needed
Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs
Qualification
Required
Bachelor degree with at least 8 years of EA experience supporting VP level executives and staff
Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
Ability to communicate both verbal and written for internal and external personnel at all levels
Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
Handle highly confidential and sensitive materials and issues
Preferred
Bilingual in Korean/English a plus
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
Expert ability to work independently and manage ones time
Expert ability to keep information organized and confidential
Expert ability in event planning, budgeting, etc
Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
Benefits
Medical, dental, and vision benefits
Health savings accounts with qualified medical plan enrollment
10 paid days off
3 days paid bereavement leave
401(k) plan participation with employer match
Life and disability insurance
Commuter benefits
Dependent care flexible spending account
Accident insurance
Critical illness insurance
Hospital indemnity insurance
Accommodations and reimbursement for work travel
Discretionary performance or recognition bonus
Sick leave and mobile phone reimbursement provided based on state or local law.
Company
Aditi Consulting
Aditi Consulting is a firm that stays abreast of offering technological solutions, project management and digital transformation.
1001-5000 employees
H1B Sponsorship
Aditi Consulting has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (55)
2024 (44)
2023 (25)
2022 (26)
2021 (24)
2020 (30)
Funding
Current Stage
Late StageLeadership Team
Raja Narayana
President & CEO
Pradeep Singh
Chairman
Recent News
bloomberglaw.com
2025-10-16
Company data provided by crunchbase