Global Holdings Management Group · 17 hours ago
Administrative Assistant/Executive Assistant
New York, NY
Full-time
Onsite
Mid Level
$70K/yr - $90K/yr
3+ years expGlobal Holdings Management Group is a private real estate development and investment firm headquartered in New York City. They are seeking a professional, highly organized Administrative Assistant/Executive Assistant to help keep their office running smoothly and provide administrative support across multiple departments while offering high-touch executive support to senior leaders.
Real Estate
Responsibilities
Open and close the office daily, ensuring readiness for staff and guests
Serve as the first point of contact for visitors by greeting guests, taking coats and umbrellas, and offering refreshments
Ensure conference rooms and shared spaces are consistently clean, organized, and guest-ready, including setup, refreshments, and daily upkeep
Answer incoming phone calls, transfer and conference calls, and take accurate messages
Provide general reception coverage and respond to in-person inquiries with professionalism
Manage conference room calendars
Order and maintain inventory of general office supplies and business cards
Code invoices accurately and submit for accounting approval
Schedule domestic and international courier services, track shipments, and code related invoices
Oversee office equipment and vendor coordination, including copiers, coffee machines, and water filtration systems
Support special projects and ad hoc requests for the Office Manager & Design Team
Serve as a key point of contact between executives and internal/external stakeholders
Coordinate meetings, agendas, and follow-ups to ensure action items are completed
Coordinate travel (air, hotel, ground transportation) and prepare materials as needed
Anticipate executive needs and proactively resolve scheduling or logistical issues
Qualification
Required
3-5 years of experience in an administrative, office support, or receptionist role preferred
At least 2 or more years providing direct executive support to senior leadership
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Strong organizational and time-management skills with exceptional attention to detail
Professional demeanor with a positive, service-oriented attitude
Excellent verbal and written communication skills
Ability to multitask, prioritize, and adapt in a fast-paced office environment
Collaborative team player with a proactive mindset
Preferred
Experience supporting multiple departments is a plus
Benefits
Health insurance, effective on your first day
Participation in a 401(k)-retirement plan with a company match
Paid time off and paid sick leave
Paid company holidays
Company
Global Holdings Management Group
Global Holdings Management Group is an international alliance of real estate asset management and investment advisory companies.
201-500 employees
H1B Sponsorship
Global Holdings Management Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2022 (1)
2020 (2)
Funding
Current Stage
Growth StageTotal Funding
$439MKey Investors
Wells Fargo
2025-11-12Debt Financing· $190M
2025-07-31Debt Financing· $249M
Leadership Team
Craig Panzirer
Senior Vice President- Director of Leasing
Warren Lawson
Head of Investments
Recent News
2025-11-14
Crain's New York Business
2025-11-13
2025-10-14
Company data provided by crunchbase