Terra · 15 hours ago
Legal Administrative Assistant
Miami, FL
Full-time
Onsite
New Grad, Entry LevelTerra is an award-winning real estate development company based in Miami, recognized for its commitment to design excellence and sustainable development. They are seeking an Entry-Level Paralegal/Legal Administrative Assistant to provide administrative and organizational support to the Legal Department, focusing on document management and internal process support.
CommercialProperty DevelopmentReal EstateResidential
Responsibilities
Track annual reports, business licenses, and renewals and flag upcoming deadlines for review by senior legal staff
Assist with registered agent administration, including logging notices, invoices and correspondence
Save, label and file corporate documents in accordance with Legal Department naming and filing conventions
Assist with entity formations and dissolutions by preparing administrative filings using approved templates and checklists
Receive, log, save, and distribute legal documents upon receipt
Assist with execution of documents, including coordination of signatures, notarizations, and delivery
Maintain electronic and hard-copy legal files
Support document compilation for internal review, audits and external requests
Maintain version control and proper labeling of documents
Maintain internal databases and shared drive with updated entity and compliance checklists
Assist with tracking legal expenses, per project, by categorizing the expense, the budget, and notes on why a few may be higher or lower per project
Assist with creating a legal expenses database to assist the Legal Department in tracking and budgeting expenses and estimating new legal costs for new and upcoming projects
Assist with contract administration, including:
Logging agreements into legal trackers
Tracking execution status and outstanding items
Filing fully executed agreements
Populate and maintain legal trackers for contracts, matters, deliverables and deadlines
Coordinate with internal teams to obtain missing information or documents needed for completion
Escalate delays or missing items to senior legal staff
Assist with all litigation and claims tracking, including discovery, under senior paralegal, or attorney supervision
Assist with filing and tracking certificates of use, business tax receipts, and permits for project sites, sales center, and main office
Schedule inspections and coordinate administrative submissions with municipalities
Track and submit invoices for legal-related services for processing
Liaise with project teams to gather information and provide status updates as directed
Assist attorneys and senior paralegal with:
Calendaring deadlines
Scheduling meetings and calls
Coordinating internal and external participants
Monitor shared calendars and notify legal staff of upcoming deadlines or conflicts
Ensure follow-up on assigned administrative tasks
Support Legal Department initiatives including:
Process improvements
File clean-ups
Data organization projects
Assist with company-wide legal notices and administrative communications
Provide backup administrative support as needed
Perform other administrative and clerical duties as assigned
Qualification
Required
Provide administrative and organizational support to the Legal Department
Focus on document management, tracking, coordination, calendaring, and internal process support
Track annual reports, business licenses, and renewals and flag upcoming deadlines for review by senior legal staff
Assist with registered agent administration, including logging notices, invoices and correspondence
Save, label and file corporate documents in accordance with Legal Department naming and filing conventions
Assist with entity formations and dissolutions by preparing administrative filings using approved templates and checklists
Receive, log, save, and distribute legal documents upon receipt
Assist with execution of documents, including coordination of signatures, notarizations, and delivery
Maintain electronic and hard-copy legal files
Support document compilation for internal review, audits and external requests
Maintain version control and proper labeling of documents
Maintain internal databases and shared drive with updated entity and compliance checklists
Assist with tracking legal expenses, per project, by categorizing the expense, the budget, and notes on why a few may be higher or lower per project
Assist with creating a legal expenses database to assist the Legal Department in tracking and budgeting expenses and estimating new legal costs for new and upcoming projects
Assist with contract administration, including logging agreements into legal trackers
Track execution status and outstanding items
File fully executed agreements
Populate and maintain legal trackers for contracts, matters, deliverables and deadlines
Coordinate with internal teams to obtain missing information or documents needed for completion
Escalate delays or missing items to senior legal staff
Assist with all litigation and claims tracking, including discovery, under senior paralegal, or attorney supervision
Assist with filing and tracking certificates of use, business tax receipts, and permits for project sites, sales center, and main office
Schedule inspections and coordinate administrative submissions with municipalities
Track and submit invoices for legal-related services for processing
Liaise with project teams to gather information and provide status updates as directed
Assist attorneys and senior paralegal with calendaring deadlines
Schedule meetings and calls
Coordinate internal and external participants
Monitor shared calendars and notify legal staff of upcoming deadlines or conflicts
Ensure follow-up on assigned administrative tasks
Support Legal Department initiatives including process improvements, file clean-ups, and data organization projects
Assist with company-wide legal notices and administrative communications
Provide backup administrative support as needed
Perform other administrative and clerical duties as assigned
Benefits
Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account).
Employer-paid life and disability insurance.
Employer matching 401k.
Employee team building events.
Company paid monthly lunches.
Paid Time Off and paid Holidays.
Company
Terra
Terra, the award winning, Miami-based real estate development company founded by David Martin & Pedro Martin, carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there.
Founded in 2001
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$98MKey Investors
Northwind GroupTYKO Capital
2025-09-04Debt Financing· $98M
2025-04-11Debt Financing
Leadership Team
Sandra Ramos
Executive Assistant to President and COO
Recent News
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