CesiumAstro · 13 hours ago
Office Administrator
El Segundo, CA
Full-time
Onsite
Entry Level
$65K/yr - $84K/yr
2+ years expCesiumAstro is a developer of innovative communication systems for space and airborne platforms. They are seeking an Office Administrator to manage office operations, support administrative tasks, and maintain organizational effectiveness in a dynamic work environment.
AerospaceDronesSatellite CommunicationSpace Travel
No H1B
U.S. Citizen Only
Responsibilities
Manage various office operations and day-to-day office activities throughout the office
Act as company liaison to building management. Coordinate contractor visits, facility access, and vendor selection. Relay building information to the team for daily activities and project planning. Ensure that the company follows building rules and regulations at all times
Provide general administrative support and assist with ad hoc projects
Uphold office standards, set up conference rooms, light cleaning and organizing
Assist recruiting with various interview coordination activities (hosting onsite candidates)
Work closely with outside vendors and members across our team to assist with administrative tasks (shipping, etc.) and various special ordering requests (business card ordering, ad hoc gifts, etc.)
Act as an on-site representative for company functions located in our El Segundo, California headquarters such as HR, Finance, Facilities Management and Environmental Health & Safety, Security, etc
Coordinate contractors and service providers for work required in the facility ensuring projects are completed to requirements and timely
Coordinate large deliveries taking into account building regulations, staffing, and delivery capabilities
Greet visitors and support with visitor-related logistics
Audit facility state of health and plan, budget, and coordinate repairs, updates, and improvements
Set up conference rooms for visitors and desks for new hires
Facilitate onsite catering for lunches and for special events such as board meetings or birthdays
Organize office operations and procedures
Order, organize, and maintain inventory of office supplies and consumables
As needed, manage the office intranet page to provide up to date policies, schedules, and other information to employees. In addition, manage other sources of information such as regular email announcements and the office bulletin board
Manage budgets, purchase orders, and expense reports for office activities and projects
Participate in company events and align on our strategic initiatives
Assist the team with schedule coordination and travel planning
Assist all team members with purchase order submission
Qualification
Required
To conform with the United States Government Space Technology Export Regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., conditional resident, asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required authorizations from the U.S. Department of State
2 years of office administration and/or receptionist experience
Associate's degree required, bachelor's degree preferred
Outstanding organization skills, with solid attention to detail and critical thinking
Strong Microsoft Office skills (Outlook, Excel, PowerPoint, Word)
Strong telephone/communication and interpersonal skills
A positive 'can do' attitude, must be flexible and accommodating with a strong customer orientation
Self-starter, independent
The ability to work as part of a team and to build strong working relationships
Preferred
Startup/tech company experience
Event planning and execution for larger groups
Knowledge of AS9100/ISO9001 quality management system requirements
Benefits
Company stock options
Health
Dental
Vision
HSA
FSA
Life
Disability
Retirement plans
Company
CesiumAstro
CesiumAstro provides out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space or airborne platforms.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$385.24MKey Investors
Export-Import Bank of the United StatesTrousdale VenturesAirbus Ventures
2026-01-15Debt Financing· $200M
2024-06-18Series B· $65M
2024-02-13Series Unknown· $30M
Recent News
2026-01-17
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-16
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