University of Chicago · 16 hours ago
Project Assistant IV
Chicago, IL
Full-time
Onsite
Mid Level
$23.08/hr - $33.79/hr
3+ years expThe University of Chicago is seeking a Project Assistant IV for the Department of General Internal Medicine. This role involves coordinating administrative needs for the Center Director and research faculty, managing calendars, assisting with travel arrangements, and overseeing recruitment activities.
Higher Education
Responsibilities
Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming
Provide clerical support for assigned faculty members including manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements
Triage CDRP emails and telephone calls for action. Resolve mostly routine and some complex inquiries
Manage special projects, organize and coordinate individual and group meetings and special events (e.g., Annual CDRP Symposium, Mt. Hood International Conference, C3EN Annual Meeting, etc.)
Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects and Center programming, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account
Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials
Provide back-up support to other faculty, when needed
Other duties as assigned
Qualification
Required
Proficiency with Microsoft Office suite required
Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions
Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.)
Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines
Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment
Anticipate faculty member's needs and act accordingly
High school diploma or equivalent required
Three years of office experience required
Resume/CV
Cover Letter
Preferred
Bachelor's degree preferred
Hospital or academic medical center experience preferred
Benefits
Health
Retirement
Paid time off
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
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