VCI Construction · 6 hours ago
Office Manager
Henderson, NV
Full-time
Onsite
Mid, Senior Level
4+ years expVCI Construction, LLC is a premier Southwest contractor specializing in turnkey telecommunications and utility construction. We are seeking an organized, proactive, and detail-oriented Office Manager to ensure smooth day-to-day office functions and support project teams in a fast-paced construction environment.
Real EstateTelecommunications
Responsibilities
Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency
Schedule with vendors for cleaning, security, and maintenance. Manage the office layout, equipment procurement, and overall workplace safety and compliance
Coordinate management schedules, travel arrangements, and internal meetings. Act as the primary point of contact for visitors and incoming communications
Manage office budgets, process invoices, track expenses, and coordinate with accounting for payroll adjustments
Coordinate with customers' billing expectations and milestones
Maintain physical and digital filing systems, ensuring data security and confidentiality. Produce management-level reports and presentations as required
Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly
Ability to work independently and anticipate problems before they arise
Qualification
Required
4+ years of office management or administrative experience, preferably in construction, general contracting, or a related field (e.g., architecture, engineering, property development)
Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders (field crews, executives, clients, subs)
High School diploma/GED required; Bachelor's degree in Business Administration or a related field preferred
Advanced proficiency in MS Office Suite (Word, Excel, Outlook) and / or Google Suite (Sheets, Docs, Slides, etc.)
Proven ability to supervise staff, delegate tasks effectively, and mediate workplace conflicts
Exceptional time management and the ability to multitask in a fast-paced construction environment
Strong verbal and written skills for professional correspondence and cross-departmental coordination
Proven organizational and multitasking abilities in a deadline-driven environment
High level of attention to detail and accuracy (especially with financial and contractual documents)
Ability to maintain confidentiality and exercise sound judgment
Self-starter who can work independently with minimal supervision
Calm under pressure; able to prioritize in a dynamic, sometimes unpredictable environment
Strong problem-solving skills and resourcefulness
Team-oriented mindset with a service attitude toward project teams
Discretion and professionalism when dealing with sensitive information
Preferred
Bachelor's degree in Business Administration or a related field
Benefits
Weekly Paychecks
Paid Time Off, Parental Leave, and Holidays
Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
401(k) w/ Company Match
Stock Purchase Plan
Education Reimbursement
Legal Insurance
Discounts on gym memberships, pet insurance, and much more!
Company
VCI Construction
VCI Construction specializes in network construction, fiber over builds, engineering, underground, substructure, infrastructure projects.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase