Bank of Utah · 4 hours ago
Administrative Assistant
Ogden, UT
Full-time
Onsite
Mid Level
3+ years expBank of Utah is one of Utah’s largest privately owned community banks, founded in 1952. They are seeking an Administrative Assistant who will provide comprehensive administrative, coordination, and operational support to the Chief of Staff and executive office, ensuring smooth day-to-day operations and effective communication with stakeholders.
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Responsibilities
Ensure the efficient and smooth day-to-day operation of the executive office
Assist the Chief of Staff as needed with administrative and coordination tasks
Answer phones, email, and messaging in a professional and supportive manner, documenting and communicating correspondence in a timely way
Act as a point of contact and ambassador for the executive office with internal and external stakeholders
Make independent day-to-day decisions on task prioritization and execution with minimal supervision
Perform other duties as assigned
Schedule appointments, coordinate meetings, and maintain executive and team calendars
Coordinate internal meetings, including recurring cross-functional touchpoints, preparation sessions, and executive briefings
Coordinate team events, room bookings, meeting logistics, and reminders
Support travel coordination for internal attendees, guest speakers, or partners as needed
Draft, edit, format, and proofread communications including memos, meeting minutes, agendas, emails, presentations, reports, and follow-up summaries
Assist in preparing regularly scheduled reports and executive-ready materials
Support the assembly of executive documents such as planning binders, budget packets, briefing materials, and annual reports
Maintain organized digital folders and version control for documents, decks, contracts, policies, budgets, and recap materials
Prepare, submit, and track invoices accurately and in a timely manner
Submit invoices and track expenses against the executive and program budgets
Reconcile corporate purchasing card statements on a monthly basis
Review, update, and maintain corporate policies and related documentation
Update and manage corporate organizational charts, ensuring accuracy and version control
Provide audit and examination support by retrieving, organizing, and delivering requested historical documents
Restock and maintain the executive kitchen, ensuring snacks and beverages are consistently available and organized
Coordinate board meeting meals, including ordering, setup, and day-of logistics
Support hospitality and event logistics, including VIP invitations, RSVP tracking, and guest lists
Assist with ordering, organizing, and tracking materials such as credentials, signage lists, premiums, merchandise samples, and event supplies
Support preparation of welcome packets, name badges, signage checklists, and run-of-show documents
Build and maintain positive, professional relationships with internal and external customers on behalf of the executive office
Coordinate small administrative requests from business units, including ticketing lists, meeting logistics, and preparation for client engagement events
Track and organize internal nominations and participation for special programs or engagement opportunities
Assist with compiling weekly or periodic status updates, including collecting inputs from multiple internal teams and partners
Maintain trackers for deliverables, deadlines, follow-ups, and key milestones during active campaign or event seasons
Qualification
Required
High School Diploma or equivalent, some college preferred
3 years' administrative or office management experience required
Proven ability to independently organize work, balance multiple projects in a high-volume work environment with strong attention to detail
Excellent verbal and written communication skills, problem-solving skills, and organizational skills
Ability to use independent judgment and discretion in various situations while maintaining a high degree of confidentiality
Advanced computer and Microsoft Office Suite skills as well as proficiency with various video conferencing platforms
Excellent time management skills and ability to multi-task and prioritize work
Benefits
Great work-life balance, with a Monday-Friday schedule
Competitive pay and benefits, including medical, dental and vision plans
401(k) plan and match up to 5 percent in our employee stock ownership program (eligibility requirements must be met)
12 paid bank holidays + paid time off, including paid parental leave
Volunteer opportunities to make a difference in the communities where you work and live
Awards and recognition to celebrate you and your colleagues for living the bank's values
Company
Bank of Utah
Bank of Utah is a bank providing personal banking, auto loans, and home loan services.
201-500 employees
H1B Sponsorship
Bank of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2022 (2)
Funding
Current Stage
Growth StageLeadership Team
Ben Browning
Vice Chairman & CEO
Cari Fullerton
EVP, Chief Credit Officer
Recent News
2025-11-23
Sports Business Journal
2025-11-08
Company data provided by crunchbase