Howard Air · 6 hours ago
Procurement Specialist and Install Coordinator
Phoenix, AZ
Full-time
Onsite
New Grad, Entry Level
$20/hr - $22/hrHoward Air is focused on providing superior comfort solutions for air conditioning and heating needs. The Purchasing Specialist is responsible for managing procurement processes, coordinating with vendors, and supporting various operational functions to ensure timely deliveries and efficient job setups.
ConstructionHeating Ventilation and Air Conditioning (HVAC)Service Industry
Responsibilities
Create, issue, and manage purchase orders for materials, equipment, and services
Verify pricing, quantities, delivery terms, and order acknowledgements
Track open purchase orders, resolve discrepancies, and manage returns and credits
Communicate with vendors to confirm orders, negotiate pricing, and monitor backorders
Monitor inventory levels and support replenishment strategies
Coordinate with the Warehouse Manager to pull materials from stock when available
Process metal transfers and receive purchase orders
Order equipment and coordinate subcontractors (cranes, etc.) ahead of scheduled installs
Track equipment delivery schedules to meet installation timelines
Create job cards, install projects, and purchase orders in Service Titan
Review RNC sales submissions and update sales and job tracking spreadsheets
Enter install timecards, process COIs, file pre-liens, and register equipment
Process payroll, spiffs, and support billing and collections activities
Ensure jobs are properly invoiced, costed, and closed out
Maintain job costing, payment status, and accounts receivable tracking
Assist with month-end close, sales tax filings, and reporting
Manage communications via Email, Teams, and Outlook
Greet visitors, identify their needs, and notify appropriate staff while maintaining front-desk coverage
Qualification
Required
Experience in purchasing, operations, or construction-related administration
Strong organizational and multitasking skills
Excellent communication, accuracy, and attention to detail
Preferred
Proficiency with Service Titan, ADP, Microsoft Teams, Outlook, and Excel
Benefits
Full Benefits – Medical, Dental, Vision
401k Options – Partial company match
Great work environment
Continuous training
Company
Howard Air
Howard Air is providing the latest technology in superior comfort to meet all of your air conditioning and heating needs.
Founded in 1977
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase