NEOGOV · 7 hours ago
Office Assistant-Library
Kingman, AZ
Full-time
Onsite
Entry Level
$32K/yr - $38K/yr
2+ years expNEOGOV is seeking an Office Assistant for the Mohave County Library District to provide administrative support in a professional office environment. The role involves limited public contact primarily through telephone, and responsibilities include routine administrative tasks, bookkeeping, and maintaining files and databases.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Meets and greets the public
Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate
May talk with individuals to gather preliminary information or verify information for various County programs or activities
As requested, review work of other staff for conformance to regulations
Understands and interprets procedures and practices related to various departmental and assigned programs
Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing and date stamping incoming documents, maintaining waiting lists for services, maintaining program specific databases and spreadsheets
Contacts vendors to obtain prices and purchases various supplies and materials
Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy
Types forms, letters, reports and file cards from draft, or rough copy
Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries
Prepares standardized reports and statements
Processes payments in the database
Records attendance and documents notes at required meetings
Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation
Meets established deadlines and informs concerned parties of deadlines and appointments
Maintains and orders materials and supplies
Maintains a high level of confidentiality of information
Presents and conducts themselves in a professional manner at all times
Communicate in a courteous and helpful manner as well as clear and concise manner at all times
Resolves complaints within their scope of information and authority, and/or refer to chain-of-command as appropriate
Posts to and maintains a variety of ledgers
Prepares or assists in preparing special and regular reports
Receives, records and deposits cash receipts
Prepares daily tabulations and reports of cash receipts
Distributes receipts to proper funds following established routines
Prepares checks for deposit
Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors
Maintains billing and posting of charges and credits to accounts
Prepares summary sheets and trial balances
Keeps and controls books for subsidiary and operating funds
Qualification
Required
High School diploma/ GED (General Education Degree)
Two (2) years minimum progressive office support and clerical training, cash handling and/or bookkeeping
Modern office practices and records management/maintenance procedures
English grammar and spelling
Basic mathematics required to calculate and perform general accounting procedures
Filing and information systems, including Microsoft Excel and Word
Mohave County Personnel Policies and Procedures, and Department Regulations
Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned
Use databases and other forms of electronic data storage
Maintain accurate and up-to-date records and documentation
Establish and maintain cooperative working relationships with those contacted in the course of work
Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities
Understand brief written or oral directions and grasp ideas quickly in order to carry out instructions and solve problems with initiative and while exercising good judgment
Organize workload to ensure determinations are made on a time basis
Preferred
Bookkeeping/Accounting, Accounts payable experience preferred
Proficiency in Microsoft Excel and Office 365
Benefits
Paid Time Off (PTO)
6.5 hours accrued bi-weekly (32+ hour employees only)
39 hours of PTO front loaded
Low-cost, high-value healthcare for you and your qualifying dependents
Enrollment in Arizona State Retirement System
Contribution rate of 12.00%
11 Paid Holidays
Perform work with a greater purpose
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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