Duke University · 1 hour ago
Senior Program Coordinator
Durham, NC, US, 27710
Full-time
Onsite
Mid, Senior Level
3+ years expDuke University is one of America’s leading research universities located in Durham, North Carolina. They are seeking a Senior Program Coordinator for the Chemistry Undergraduate Studies to provide programmatic support, coordinate faculty and student engagement, and manage program policies and events.
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Responsibilities
Assist the DUS group with all aspects of the day-to-day operations of Chemistry’s extensive undergraduate program, which is large in terms of both the number of Chemistry Majors and Minors and in terms of the undergraduate enrollment volume and variety of service courses taught by faculty
Make operational and programmatic decisions that have a significant impact on the successful achievement of the undergraduate Chemistry program’s strategies and objectives in consultation with the DUS group. Coordinate and advise Chemistry faculty, staff, and students regarding program policy, events, and deadlines
Plan, coordinate, and administer activities in the DUS group with an emphasis on implementing and refining procedures, processes, services, and systems
Act as liaison between undergraduate students and the Director of Undergraduate Studies
Advise the Directors of Undergraduate Studies on program effectiveness based upon running queries and performing data analyses using both quantitative and qualitative research techniques. These techniques will be applied to pre/post surveys of undergraduate majors, mid-semester surveys of students in service courses, and SISS data. Investigate trends and recommend and implement modifications to improve program effectiveness
Plan, organize, and coordinate official clearance of Graduate with Distinction projects by undergraduate Chemistry majors in concert with the overseeing Primary Investigators, the DUS group, and the University Registrar
Record academic and personnel data for all undergraduate Chemistry majors. Maintain cumulative data summary of all past undergraduate Chemistry majors and minors, including academic and personnel data needed for large training grant reporting
Assist with processing of summer fellowship and academic year undergraduate training grant program applications, including a data summary on all applicants for the consideration of the selection committee, preparation of offer letters, and similar activities
Administer orientation for new majors in the department of Chemistry to include conceptualizing, preparing, and organizing 'Chemistry Major Orientation Week' activities and events for new Chemistry Majors
Administer diversity and inclusion events for Chemistry majors and prospective majors
Coordinate the administrative process for undergraduate TA assignments for fall, spring and summer semesters; work with faculty and instructional staff to facilitate timely undergraduate TA hiring and assignment decisions
Direct the assignment of graduate student TA’s in exam grading and proctoring duties
Advise faculty regarding their meetings with incoming and returning undergraduate students regarding course registration. Monitor for compliance with departmental and university regulations
Coordinate events such as the Chemistry Department graduation ceremonies and public relations/outreach activities with the Chemistry instructional staff (disciplinary experts)
Administer the payroll biweekly personnel working in the Department of Chemistry, including hiring, salary changes, code changes, termination, etc
Monitor the Undergraduate Budget and Undergraduate Payroll and maintain accurate financial records on all undergraduate students employed by the department of chemistry
Perform the annual effort certification process for assigned payroll
Manage the departmental undergraduate summer fellowships to include projections for the number of awards, variance reporting and reconciliation
Manage, budget for, and coordinate the annual public undergraduate poster session event
Provide departmental support for other financial duties as assigned, to include but not limited to JVs, invoicing, deposits, financial reports, etc
Perform additional administrative tasks and responsibilities as directed to support departmental and institutional priorities
Qualification
Required
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program
Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems
Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources
Benefits
Comprehensive and competitive medical and dental care programs
Generous retirement benefits
A wide array of family-friendly and cultural programs
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
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