CADDi · 23 hours ago
Operations Administrator
Chicago, Illinois, United States
Full-time
Onsite
Mid, Senior Level
4+ years expCADDi is a high-growth AI platform transforming global manufacturing, and they are looking for an Operations Administrator to manage the Chicago office operations. The role involves overseeing vendor relationships, event planning, facilities management, and providing executive support to enhance the employee experience and ensure smooth daily operations.
Artificial Intelligence (AI)Information ServicesInformation TechnologyManufacturingSoftwareSupply Chain Management
Responsibilities
Serve as the go-to expert for Chicago office operations
Manage vendor relationships, building management, and daily facility needs to ensure a seamless work environment
Spearhead the planning and execution of office events
Manage catering for team lunches and special events, coordinating office decor, and ensuring a vibrant onsite experience
Lead office maintenance, furniture setup, and seating arrangements
Oversee the 'daily vitals,' including kitchen stocking, printer management, and complex shipping/receiving for events
Manage housing contracts, coordinate maintenance requests, and support expansion plans for our corporate housing portfolio
Provide support to the CEO, including meal coordination/ordering, local logistics, and assisting with high-priority administrative tasks
Support the Sales, Finance, and Legal teams by mastering workflows and managing critical documentation to accelerate business transactions
Enhance the employee experience by coordinating recruiting logistics (scheduling and candidate communication) and supporting internal culture initiatives
Perform other operational or administrative tasks as assigned to support the evolving needs of the Chicago office and leadership team
Qualification
Required
4-5+ years of administrative or office operations experience, preferably in a fast-paced startup or tech environment
A proactive approach to problem-solving and a high attention to detail regarding physical space and organization
Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and an ability to manage complex spreadsheets
Strong verbal and written skills with the ability to build professional relationships across all levels of the organization
A valid driver's license is required for local tasks such as vehicle maintenance management
Benefits
Comprehensive Health Benefits: We provide 100% company-covered employee comprehensive health insurance, including medical (UnitedHealth), dental (Principal), and vision (VSP) to keep you and your family healthy.
Ownership & Rewards: Be a part of our success story with a competitive stock options plan.
Financial Security: Start saving for your future with our 401k plan, featuring a generous 4% company match starting on day one.
Generous Time Off: Maintain a healthy work-life balance with 15 days of paid time off, five dedicated sick days, and ten company holidays to celebrate throughout the year.
Thriving Culture: We foster a vibrant work environment with delicious company lunches, engaging events, and healthy drinks and snacks to keep you fueled. Celebrate your achievements with us at quarterly events and holiday gatherings.
Learning & Development: We invest in your growth by providing opportunities to join professional organizations, attend industry conferences, and participate in various learning initiatives.
Financial Incentives: Benefit from commuter and parking benefits to simplify your daily commute. We also offer referral bonuses to help you spread the word about exciting opportunities at CADDi.
Company
CADDi
CADDi is an AI Data platform that offers drawings and supply chain data with a specialization in procurement intelligence.
501-1000 employees
H1B Sponsorship
CADDi has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
Funding
Current Stage
Late StageTotal Funding
$224.25M2025-03-27Series C· $26.64M
2025-03-27Debt Financing· $33.97M
2023-07-05Series C· $81.66M
Leadership Team
Yushiro Kato
Founder & CEO
Aaron Lober
Vice President Marketing
Recent News
Company data provided by crunchbase