NEOGOV · 5 hours ago
Administrative Assistant - County Manager
Fl 32720, FL
Full-time
Onsite
Entry, Mid Level
$42K/yr - $42K/yr
1+ years expNEOGOV is seeking a professional, customer service driven individual to join the County Manager's Office as an Administrative Assistant. This position provides day to day administrative support to elected county officials, directors, managers, and staff.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Function as a secretary and/or aide to elected county official, director of a division or department performing duties which include typing documents (memos, reports, statistical tables, etc.); maintaining files; researching files and assembling documents; compiling data; answering phones and maintaining calendars; scheduling and organizing meetings; completing follow-up as needed for projects, assignments, tasks; sorting and distributing mail; editing and reviewing documents for sufficiency; monitoring and assisting with division budgets; completing standard County forms; and processing time reports and payroll
Prepares forms independently and composes letters for supervisor's signature. Assembles information for supervisor's use
Advises supervisor of important meetings and gathers background information and pertinent files for use at meeting
Receives and screens callers to other employees, officials or divisions as needed
Takes minutes of conferences, meetings and official functions as required
May coordinate division activities with other government offices and entities
May prepare agenda items which include reviewing documents for accuracy and completeness; collecting information and back-up as necessary; ensuring timely submission of items
May distribute agenda packets to appropriate personnel, the press, and the public
May make travel arrangements, process and post travel paperwork following county policies and procedures
May reconcile Visa purchases. May be responsible for invoice payment, division purchases and direct payment vouchers
Forwards messages and complaints to appropriate authority, providing background information on the item of concern
May be responsible for orienting Council members on policies and procedures of County day-to-day operations, i.e., fax machines, travel ordinance; which divisions handle specific tasks; county benefits information
May schedule Council members or directors for ribbon cutting ceremonies and similar special gatherings and respond to invitations per their wishes
May be expected to attend meetings and perform clerical support tasks
May supervise subordinate staff
May audit division payroll
May be assigned to other county locations based upon operational needs
Attends work on a continuous and regular basis
Responds to emergency situations
Must adhere to Federal, State, County and Local ordinances
Performs other duties as assigned
Qualification
Required
Graduation from high school or possession of a GED, plus one (1) year of Office Specialist I work experience with Volusia County
Graduation from high school or possession of GED, plus four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience
Two (2) years of post-high school education may be substituted for two (2) years of the required experience
Must possess a valid driver's license at time of hire
Must possess and maintain a valid Florida driver's license within 30 days of hire
Knowledge of the operations, functions, and scope of authority of subordinate units or the organization
Knowledge of modern office practices and procedures, business English, and spelling
Knowledge of the principles and practices of business and public administration
Knowledge of basic accounting principles and procedures
Ability to prepare effective correspondence on moderately sensitive matters
Ability to perform office management functions with minimum supervision
Ability to supervise the work of other employees
Ability to maintain effective working relationships with other employees
May require skills in taking and transcribing minutes
Ability to see, hear and speak
Visual acuity (peripheral vision, depth perception) necessary to operate a motorized vehicle
Finger dexterity
Ability to push, pull and/or carry up to 25 pounds
Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances, and statutes
Ability to write business letters, summaries
Ability to speak clearly and concisely relating information, details, and procedures to layman
Ability to perform basic mathematical functions
Benefits
HEALTH INSURANCE
Medical
Dental
Vision
Flexible Spending Account
RETIREMENT
Florida Retirement System (FRS)
Deferred Retirement Option Program (DROP)
Deferred Compensation (475 Plan)
SUPPLEMENTAL INSURANCE
Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Cancer Insurance
Critical Illness Insurance
PAID TIME OFF
Personal Leave
Holidays
Bereavement
Military
HOLIDAYS
The County of Volusia observes the following holidays annually:
New Year's Day
Martin Luther King Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving (and day after)
Christmas
ADDITIONAL BENEFITS
Tuition Reimbursement
Onsite Wellness/Fitness Center
Computer Purchase Program
Direct Deposit Payroll
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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