Mass General Brigham · 15 hours ago
Senior Administrative Manager
Boston-MA
Full-time
Hybrid
Senior Level
$99K/yr - $142K/yrMass General Brigham is a not-for-profit organization that supports patient care, research, teaching, and community service. The Senior Administrative Manager will oversee administrative, operational, and financial aspects of research funding, manage grant administrators, and ensure compliance with institutional and sponsor regulations.
Health CareHome Health CareMedical
Responsibilities
Responsible for administrative, operational, and financial oversight
Manages directly or directs and oversees grants administrators in all phases of research grant and contract administration (for NIH, industrial and foundation grants, funds, clinical trials, etc.)
Trains and supervises grant managers in research administration and research fund management duties
Advises on grant/contract proposal development including developing budget, key personnel and other support components; informs the principal investigators and administrators regarding the allowable costs to be charged to the program; reviews proposals for submission, in coordination with PIs and administrators, Research Management and Research Finance; reviews and apprises Center Director and Administrative Director of requests for external funding that allow less than applicable indirect costs; reviews award notices from the sponsors and revises budgets as needed to serve as fiscal control mechanisms for the projects
Is responsible for the overall financial management of the research funding
Directs and oversees grants administrators regarding the monitoring, reporting, and management of research funds
Performs funding analyses, including forecasting anticipated deficits/surpluses
Recommends and implements strategies for the resolution of financial overruns; responsible for working with principal investigators and Center administrators to prevent, identify, and resolve projected overruns and for resolving any deficits in a timely manner
Interprets and articulates institutional and sponsor research regulations
Develops and implements tools, systems, and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators, Research Management, and Research Finance
Responsible for the recruitment and onboarding of all staff at the Dr. John Harris Laboratory, Skin Core, and CURTIS
Supervises grants and compliance coordinators and supports the administrative oversight of other staff members such as clinical research coordinators
Builds and maintains an ongoing working relationship with all staff to facilitate positive staff morale and productivity
Maintains and oversees records on all staff and research fellows, including confidential appointment, promotion, and salary information
Responsible for drafting advertisements, recruitment processes, interviewing of potential candidates, and completing performance evaluations
Processes all MGH & HMS professional staff and monthly staff appointments and promotions
Provides assistance and guidance to all exchange visitors seeking visas and permanent residency. Manages the VISA process in collaboration with the Office for Global Professionals and Scholars (GPS)
Works closely with GPS, MGH/MGPO Medical Staff Office, and MGH Human Resources
Serves as a point of contact for new hires, work with PIs assist new hires with the onboarding process
Prepares job requisitions for new hires through Workday and coordinates new hire orientation for permanent employment and BFT employees
Responsible for processing the MSS Salary EDCs, RPOs, and Merit processes
Directs staff to appropriate MGH resources for work and benefits issues
Manages the weekly payroll within UKG, including the resolution of payroll issues
Keeps staff informed regarding current institutional policies on changes in fringe benefits, indirect costs, animal housing, etc
Identifies, develops, and provides staff training on administrative workflows, policies, and procedures
Creates ongoing data monitoring to ensure compliance with onboarding and offboarding policies
Prepares institutional effort certification reports twice yearly for PI approval
Serves as liaison for MGH Research Space Management regarding staffing, allocations, and assignments related to research space
Serves as Department Key giver for respective areas
Coordinates completion of annual career conference evaluations by monthly paid faculty and staff
Coordinates completion of annual merit evaluations for all weekly staff
Coordinates completion of annual HealthStream training assignments for all employees. Coordinates completion of required influenza vaccine attestations for all employees
Performs special projects and tasks, including symposia, workshops, and retreats, and the administrative coordination of local and national speakers, international speakers, and all attendees
Works closely with all Principal Investigators, meeting with them bi-monthly
Works with the Facilities Director
Manages contracts and ensure adherence to financial agreements
Reviews and approves invoices, payments, and expense reports from vendors, sites, and CROs
Processes invoices in Oncore billing system
Serves as the financial point of contact for clinical trial teams, sponsors, and research management
Works with Research Management to track payments
Oversees the administration of policies and procedures regarding intellectual properties and patents
Monitors trial expenditures and ensures costs remain within approved budgets
Generates regular financial reports for PIs and department, highlighting key financial metrics and variances
Develops contingency budgets to address unforeseen expenses
Assists newly recruited investigators with the transfer of existing research funds and staff to MGH
Qualification
Required
Thorough knowledge of current NIH, HMS, USDA, and other research-related policies and procedures, guidelines, and standards
Discretion and judgment to organize priorities, complete tasks and handle confidential information
Experience in managing grants and compliance coordinators
Experience in recruitment and onboarding processes
Ability to build and maintain working relationships with staff
Experience in drafting advertisements and conducting interviews
Knowledge of processing professional staff and monthly staff appointments and promotions
Experience in managing the VISA process in collaboration with the Office for Global Professionals and Scholars (GPS)
Ability to prepare job requisitions and coordinate new hire orientation
Experience in managing payroll and resolving payroll issues
Knowledge of institutional policies on changes in fringe benefits, indirect costs, animal housing, etc
Ability to identify, develop, and provide staff training on administrative workflows, policies, and procedures
Experience in preparing institutional effort certification reports
Ability to coordinate completion of annual career conference evaluations and merit evaluations
Experience in coordinating completion of annual HealthStream training assignments
Ability to perform special projects and tasks, including administrative coordination of events
Experience in financial management and oversight of research funding
Ability to manage contracts and ensure adherence to financial agreements
Experience in reviewing and approving invoices, payments, and expense reports
Knowledge of processing invoices in Oncore billing system
Ability to track payments and monitor trial expenditures
Experience in generating financial reports highlighting key financial metrics and variances
Ability to develop contingency budgets for unforeseen expenses
Experience in assisting newly recruited investigators with the transfer of research funds and staff
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
Founded in 1994
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
Research & Development World
2026-01-25
Longevity.Technology
2026-01-24
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