Scaling.com · 9 hours ago
Executive & Personal Assistant
United States
Full-time
Remote
Mid Level
$80K/yr - $80K/yrScaling.com is dedicated to helping entrepreneurs achieve transformational growth through effective leadership and proven frameworks. The Executive & Personal Assistant role is designed to support Dr. Benjamin Hardy in managing his professional and personal priorities, ensuring he can focus on high-impact work and drive forward the mission of Scaling.com.
Management Consulting
Responsibilities
Provide high-level support to Dr. Benjamin Hardy by managing complex calendars, scheduling, and logistics across multiple time zones
Coordinate meetings, travel arrangements, and detailed itineraries while serving as the primary gatekeeper for communications, including email, phone, and messaging platforms
Proactively track action items and priorities to ensure timely execution between Dr. Hardy and internal teams, partners, vendors, and external stakeholders
Maintain a highly curated schedule that protects focus and ensures alignment with strategic priorities
Manage personal calendar items, appointments, and multiple inboxes with precision and discretion
Coordinate personal travel, events, and household-related logistics, and handle sensitive personal matters—including financial coordination—with the highest level of confidentiality
Support personal projects as requested through research, organization, and execution, ensuring continuity across both professional and personal responsibilities
Maintain organized digital filing systems, expense tracking, reimbursements, and basic bookkeeping processes
Draft correspondence, presentations, and documents as needed
Support special projects and initiatives from concept through completion, partnering cross-functionally to ensure timely delivery
Continuously evaluate and improve systems, workflows, and operational processes to increase efficiency and effectiveness
Qualification
Required
Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-trust support role
Exceptional discretion, integrity, professionalism, and accountability, with a strong commitment to transparency and follow-through
Outstanding organizational and time-management skills with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills, with the confidence to engage professionally with senior business leaders, partners, and academic stakeholders
Ability to handle sensitive and confidential information with care and sound judgment
Proactive, resourceful, and highly detail-oriented
Comfortable working independently, making judgment calls, and taking ownership of outcomes
Able to receive feedback openly and navigate high-pressure or challenging situations with composure and clarity
Preferred
Experience supporting C-suite or founder-level executives
Proficiency with modern productivity tools (Google Workspace, Slack, Monday.com, Zoom, Canva, etc.), with the ability to quickly adopt new technologies
Experience with travel coordination and event planning
Comfort balancing both professional and personal priorities in a fast-moving environment
Flexibility with hours and availability as business needs require
Company
Scaling.com
We help companies scale 10x or more within 3 years. With our innovative insights and framework, we've helped hundreds of companies rapidly scale.
Founded in 2024
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase