University of Miami · 5 hours ago
Sr. Administrative Assistant
Miami, FL
Full-time
Onsite
Mid, Senior Level
3+ years expThe University of Miami is seeking a full-time Sr. Administrative Assistant to work in their Department of Pediatrics. The role involves performing various clerical functions and office support activities to facilitate efficient operations, including managing confidential data, scheduling, and providing administrative support to the Healthy Start Program.
Higher Education
Responsibilities
Supports department and/or department leadership with daily clerical tasks
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership
Plans meetings and takes detailed minutes, as needed
Answers phone calls, provides information to callers or connects callers to appropriate staff
Schedules appointments and updates calendars
Makes travel arrangements and reservations for department leadership and staff, as needed
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations
Greets and provides general support to visitors
Develops and maintains department filing system
Adheres to University and unit-level policies and procedures and safeguards University assets
Provide administrative support to the Healthy Start Program administrative management supervisory team and staff
Ordering program supplies, processing staff mileage reimbursements, managing fiscal invoice documentation, monthly invoice submission/fiscal reports, and all additional fiscal tasks related to State Healthy Start funded grants and contracts
Maintain program computer inventory, assist with vendor applications, manage correspondence, manage SURPLUS for the perinatal care division, schedule IT services for program computers, assist with scheduling interviews and meeting preparations and provide support related to client and program needs
Manage and track all transportation data and assist with preparation and submissions of reports and audit compliance
Communicate directly with UM Fiscal Department as it relates to accounts and fiscal responsibilities
Other participant-related and/or organizational/administrative support duties as assigned
Attend all programmatically required training and staff meetings
Qualification
Required
High school diploma or equivalent
Minimum 3 years of relevant experience
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)
Position requires excellent written and verbal communication skills
Knowledge of the Healthy Start and Jasmine Project programs and services
Knowledge of the UM fiscal and administrative systems
Patient-focused professional demeanor
Preferred
Spanish/English fluency preferred
Benefits
Medical
Dental
Tuition remission
And more
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
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2023-11-22
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