University of Utah · 18 hours ago
Office Coordinator
Salt Lake City, UT
Full-time
Onsite
Mid, Senior Level
$50K/yr - $50K/yr
4+ years expThe University of Utah is seeking an Office Coordinator for the Office of Orientation & Transition to assist new students and their families during their transition to the university. The role involves overseeing office operations, providing administrative support, and implementing orientation programming, while working closely with students and campus partners.
Higher Education
Responsibilities
Represent the Office of Orientation & Transition, Enrollment Management, the Division of Academic Affairs, and the University of Utah with professionalism and good judgment
Supervise, train, and participate in hiring office student staff
Manage office phones, emails, office supplies, and equipment and supplies inventory
Provide back up for front desk and general office support, such as greeting and directing visitors, handling incoming calls and processing mail
Respond to day-to-day inquiries via oral and written communication with new students, guest, and other campus partners
Maintain and coordinate meetings, calendars, and phone calls. This may include development of meeting agendas, minutes, and task lists
Manage website support
Implement, supervise, and maintain quality programming as assigned by Director. This includes, but not limited to Utah Bound Orientation Student Success Festival, Virtual Utah Bound Orientations and UOnline Utah Bound Orientation
Responsible for making decisions (in partnership with leadership team) related to programming in an effective and conscientious manner
Participate in implementation of Utah Bound Orientation (Student and Guest) sessions for first year and transfer students each semester, helping welcome over 8,000 new students and over 4,000 family members to campus
Maintain accurate and detailed event records
Assist in preparing presentations, handouts, and related education materials for office assistants and programs
Assess and evaluate programs and events to identify improvements for future
Meet regularly with Orientation & Transition Director to ensure appropriate coordination and support
Communicate professionally and effectively with the Assistant Directors, Accountant, Orientation Team Leaders, Orientation Leaders, Office Assistants, and all other stakeholders
Work closely with the Assistant Directors to support their roles and programs
Support training for Orientation Leaders (Orientation Leader Retreat & Orientation Leader Foundations Training)
Participate in cross training and professional development to grow and maintain skills
FERPA compliant and maintains integrity with student, staff, and program records
Must be proficient with Outlook calendar system, Microsoft Office and Adobe software
Make travel arrangements and completes travel reimbursements for departmental staff and visitors
Serve as a role model for student staff and incoming students
Other duties as assigned
Qualification
Required
Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience)
Four years of progressively more responsible management experience
Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors
Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department
Completion of provided supervisory training within one year of employment may be required
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description
Must be proficient with Outlook calendar system, Microsoft Office and Adobe software
FERPA compliant and maintains integrity with student, staff, and program records
Preferred
Master's degree in a related area may be preferred
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
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