Walker Consultants · 4 hours ago
Office Manager
Atlanta, GA
Contract
Onsite
Mid, Senior Level
$60K/yr - $75K/yr
5+ years expWalker Consultants is a recognized leader in the parking industry, providing a wide range of engineering, planning, and architecture services. They are seeking a responsible Office Manager to support their growing operations, performing various administrative, accounting, and marketing support functions for their professional office.
ConsultingIndustrial Engineering
Responsibilities
Coordinate travel arrangements for office staff
Respond to and direct incoming inquiries and provide primary phone coverage
Maintain office filing systems, records retention programs, and contract compliance documentation
Report local business insurance claims in coordination with Corporate HR and Accounting
Be proficient in Deltek to generate reports and support management requests
Work with Project Managers to ensure contract compliance; upload executed agreements and insurance certificates to internal systems
Assist with proofreading reports, proposals, specifications, and correspondence
Maintain office equipment and supply inventory; order supplies as needed
Familiarize new staff with project initiation processes, time sheets, expense reports, and internal systems
Coordinate with other offices and assist with special projects as required
Ensure timely processing of employee paperwork for both new and terminating employees
Ensure all new employee forms are completed accurately and signed as required
Prepare for and assist with new employee orientation, using the New Employee Orientation Checklist
Support staff with updates in Employee Self Service and notify HR of changes, such as address updates, life events, or leave of absence
Coordinate with accounting to expedite weekly employee time submittals
Review and approve employee expense reports and vendor invoices; monitor and resolve discrepancies
Exercise appropriate purchasing controls and assist with ongoing expense management
Compile month‑end documents (copies, postage, tools, logs, etc.) and forward to accounting
Maintain office billing files, including agreements, invoices, unbilled detail reports, and subcontract agreements
Obtain the project manager's approval of subcontract invoices and forward them to accounting
Serve as the primary point of contact between project managers and project accounting regarding project setup, reporting, billing, forecasting, and budgeting
Work with collections to support timely accounts receivable
Maintain and reconcile travel records in coordination with accounting
Enter and update opportunities in Deltek, and track status changes
Assist with RFPs, RFQs, proposals, and presentations; proofread for accuracy and consistency
Support planning/organizing of activities, networking events, career fairs, conferences, and other meetings, as needed
Qualification
Required
An Associate's and/or Bachelor's Degree in Business, Marketing, or a similar field is required
5+ years of experience of progressively responsible experience in a professional office environment, required
Experience and aptitude with Microsoft Office Suite
High-level multitasking and management ability
Excellent writing and communication skills
Strong organizational skills
Likes to take the initiative and help improve office operations
Team player attitude and willingness to help
Excellent time management skills and ability to balance short-term deadlines with long-term goals
Experience with Deltek Vision or similar CRM experience required
Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds
Preferred
Prior administrative experience in an architecture/engineering (A/E) setting
Experience with Adobe InDesign preferred
Benefits
Annual discretionary bonus program
Opportunity to purchase Walker stock – Walker is 100% employee-owned!
Medical, dental, vision, company-paid life insurance
Mental wellness benefits
Health Savings Account with company contribution
401(k) with company match
Flexible Spending Accounts and Commuter Spending Accounts
529 college savings plan
A minimum of 3 weeks of Paid Time Off per year
9 paid holidays per year, including 3 paid floating holidays
5 days of bereavement leave and PTO Donation Bank to help during difficult times
100% compensation replacement during short-term disability leaves
Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
Paid community involvement hours
Tuition and licensure reimbursement and sponsorship of professional memberships
Internal conferences and professional development opportunities
Employee Resource Groups and Affinity Groups
Company
Walker Consultants
A structural engineering firm.
201-500 employees
H1B Sponsorship
Walker Consultants has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (10)
2023 (7)
2022 (4)
Funding
Current Stage
Growth StageLeadership Team
Rashid Ahmed
Vice President
Recent News
Government Technology US
2025-05-02
2025-03-21
2025-03-02
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