Ayres Associates · 23 hours ago
Administrative Assistant (20-30 hours)
Madison, WI
Part-time
Onsite
Mid Level
3+ years expAyres is seeking a dynamic individual to support their Madison and Waukesha teams. The role involves providing administrative support, managing office tasks, and collaborating with various departments while maintaining a flexible schedule.
ArchitectureCivil EngineeringConstruction
Responsibilities
Establish a positive atmosphere, greet visitors, answer questions via email and phone, and communicate messages as necessary
Create project-related documents such as reports, graphics, spreadsheets, contracts, proposals, forms, and letters that adhere to company policy, style, and format
Basic understanding of common office hardware, including printers, copiers, and a/v equipment
Assist with coordination of meetings and office events such as charitable events, office gatherings, and award banquets
Manage files, make copies, prepare and collate reports, and perform miscellaneous duties as assigned
Collaborate with Accounting, Marketing, Human Resources, IT, and a company-wide Administrative Assistant group on various tasks, including record keeping, report generation, and database updates
Work closely with office staff to provide support on project, client, and general office needs
Order supplies and manage office mailings and shipping
Make travel arrangements for staff and register them for conferences and/or outings
Data entry for customer relationship management (CRM) database
Set up workspace for new hires and interns
Keep the office common spaces tidy and well organized
Qualification
Required
A HS diploma or equivalent
A minimum of three years of administrative assistant experience
Dependable, organized, flexible, service-minded, open to learning new things, and having the ability to multi-task
Ability to write, edit, and proofread written materials, which may include letters, reports, and contracts
Proficient in MS Suite to create and import tables, charts, and graphics
Ability to drive to our Waukesha office approximately once every two weeks to be on-site during normal business hours
A valid driver's license with a good driving record
Preferred
Notary Public or ability to become one
Experience with Microsoft Teams and Outlook
Experience with CRM database searches and data entry
Experience with programs such as Adobe Suite and Microsoft Publisher
Ability to lift and carry 25-50 pounds regularly
Understanding of the engineering industry or previous experience working for an engineering company is considered a plus
General financial/accounting experience is considered a plus
Benefits
Mileage reimbursement
Company
Ayres Associates
Ayres Associates operates as a multi-specialty architectural and engineering firm assisting public and private clients.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$1.74M2025-04-24Series Unknown· $0.57M
2024-04-23Series Unknown· $0.59M
2023-05-15Seed· $0.58M
Leadership Team
Jan Zander
Chief Operating Officer
Recent News
2024-05-23
Company data provided by crunchbase