Okland Construction · 9 hours ago
Project Assistant
Tempe, AZ
Full-time
Hybrid
New Grad, Entry LevelOkland Construction is a commercial general contractor and construction management company with a rich history. They are seeking a Project Assistant to support day-to-day operations through administrative support, project coordination, and effective communication, serving as a developmental steppingstone in construction operations.
Building MaterialReal Estate
No H1B
Responsibilities
Serve as the primary point of contact for incoming calls and emails, ensuring timely and professional communication
Manage project documentation, including copying, scanning, filing, and maintaining records and correspondence
Coordinate onboarding logistics by distributing new hire orientation materials and providing arrival and safety instructions
Schedule and manage conference rooms and project meetings
Prepare, document, and distribute detailed meeting minutes for Subcontractor Coordination and Owner/Architect/Contractor (OAC) meetings using
Order and maintain office supplies to support daily project operations
Maintain and update digital plan sets using Autodesk Build and Bluebeam, including:
Retrieving and filing revised drawings, specifications, and RFIs from FTP sites
Extracting updated documents and ensuring accurate version control
Posting and hyperlinking RFIs, drawings, and specifications within digital plan sets
Manage FTP document systems to ensure accurate storage and accessibility for subcontractors and internal teams
Qualification
Required
High school diploma or equivalent required; additional education or certifications a plus
Previous experience in the construction industry strongly preferred
Proven experience providing administrative and operational support to construction project management teams
Strong proficiency in Microsoft Word and Excel
Demonstrated ability to think on your feet and solve problems independently
Highly organized, detail-oriented, and able to manage competing priorities
Advanced verbal and written communication skills with internal and external stakeholders
Ability to maintain strict confidentiality in all aspects of job responsibilities
Willingness to work overtime as required to meet project and business demands
Able to work remotely from various project site offices throughout the east and west valley
Occasionally commute to Northern and Southern Arizona to attend recruiting events and networking events
Preferred
Previous experience in the construction industry strongly preferred
Benefits
Competitive pay – weekly paychecks, salary, bonus incentives, 401(k) with employer match
Holistic benefits – Medical, Dental, Vision, Life, & Disability Insurance; paid parental leave, financial literacy resources, and an Employee Assistant Program including legal and mental health support.
Perks – tenure awards including pro sports tickets, fitness memberships, travel vouchers, and paid work anniversary sabbaticals.
Company
Okland Construction
Okland Construction Company operates as a regional general contracting and construction management company.
Founded in 1918
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Bill Okland
CEO
DeAnna Bierd
Senior HR Operations Partner
Recent News
Deseret News
2025-08-15
Sports Business Journal
2025-05-01
2025-04-09
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