BayOne Solutions · 6 hours ago
Executive Administrative Assistant
San Jose, CA
Contract
Onsite
Senior Level
5+ years expBayOne Solutions is seeking an Executive Administrative Assistant to provide daily administrative assistance to the senior leadership team. The role involves managing calendars, arranging business travel, and supporting various administrative tasks to enhance the employee experience.
Information and Communications Technology (ICT)Information ServicesInformation TechnologySaaSSoftware
Hiring Manager
Vish C.
Responsibilities
Provide comprehensive administrative support to the senior leadership team, including calendar management, scheduling conflicts, logistics, and prioritize internal and external meeting requests across multiple time zones
Arrange and support executive business travel, including booking flights, lodging, transportation, itinerary management, expense report, and submission
Handle sensitive and confidential information with the highest level of discretion and professionalism
Serve as a trusted administrative partner to leadership, anticipating needs and providing proactive solutions
Support facility management needs, including ordering office supplies, coordinating shipping, and receiving, assisting visitor registration and onsite logistics
Support ad hoc administrative tasks and onsite activities, such as employee experience events and All Hands meetings
Serve as a point of contact for office-related requests and inquiries
Qualification
Required
5+ years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role supporting senior leadership team
Strong organizational, time management, and multitasking skills
Strong problem-solving skills and attention to details
Professional demeanour and demonstrated ability to handle confidential and sensitive information with discretion and sound judgment
Excellent written and verbal communication skills
Ability to work independently, anticipate needs, and thrive in a fast-paced environment
Strong proficiency with standard office tools (calendar systems, email, travel booking tools, and expense reporting systems)
Preferred
Experience supporting multiple leaders simultaneously is a plus
Company
BayOne Solutions
BayOne Solutions provides computer programming services.
501-1000 employees
H1B Sponsorship
BayOne Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (23)
2024 (25)
2023 (20)
2022 (30)
2021 (20)
2020 (37)
Funding
Current Stage
Late StageLeadership Team
Yogesh Virmani
CEO and Co-founder
Rahul Sharma
President and Co-founder
Recent News
Company data provided by crunchbase