Lodging Hospitality Management · 4 hours ago
Sales Administrative Assistant
St Louis, MO
Full-time
Onsite
New Grad, Entry LevelLodging Hospitality Management is seeking a Sales Administrative Assistant to support the Sales Department at St. Louis Union Station. The role involves performing general administrative duties, ensuring smooth operation of the department, and assisting staff with daily tasks to achieve their goals.
AccountingHospitalityInterior DesignProject Management
Responsibilities
Handle all department phone calls and emails in a courteous, efficient manner. Take and deliver telephone messages accurately, legibly and promptly. Make every attempt to assist callers to provide quality customer service
Handle distribution of all incoming and outgoing department paperwork promptly and efficiently
Type all correspondence via oral, written or mechanical dictation making no errors and in a timely manner. Proof-read and review all correspondence before presentation for signature. Ensure that correspondence is sent out daily and to the correct location
Maintain all department files, update existing files and create new files as necessary
Stay current and up to date with the daylight system, running daily, weekly and monthly reports as required
Assist on site groups with special needs, contact appropriate department ASAP with guest requests, i.e. Banquets, Audio Visual, Kitchen, Housekeeping, etc
Call client contacts 72 hours prior to function for final guarantee numbers. Create and distribute appropriate change sheets
Do daily reader boards
Assist as needed daily catering functions such as the nightly issue, banquet checks, the weekly issue, and follow up calls
Create programs and spreadsheets as required
Report any suspicious persons or activities immediately
Other duties as assigned by the supervisor such as cross training when necessary
Qualification
Required
High school diploma or equivalent required
Ability to effectively deal with internal and external guests; some of whom will require high levels of patience, tact, and diplomacy to diffuse anger in order to collect accurate information and resolve conflict
Ability to listen effectively and to speak and write English
Ability to operate a photocopier machine and facsimile machine and computer skills to include word processing, spreadsheets or other 'office' products
Ability to follow instructions, directions, and meet deadlines
Thorough organization and time management skills to complete tasks efficiently and timely
Ability to stand, walk, sit to continuously perform the essential functions of the job. Visual and hearing ability to detect and respond to emergency situations
Excellent knowledge of English grammar and spelling
Preferred
Previous administrative experience preferred
College degree preferred
Company
Lodging Hospitality Management
Lodging Hospitality Management Corporation provides lodging and hospitality management services.
Founded in 1986
1001-5000 employees
Funding
Current Stage
Late StageRecent News
Seattle TechFlash
2025-07-30
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2025-04-09
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