OneOncology · 1 day ago
Administrative Assistant, Pharmacy
TNO - Park Pharmacy | Nashville, TN
Full-time
Onsite
New Grad, Entry LevelOneOncology is one of the nation’s largest community-based cancer care specialists, dedicated to providing high-quality cancer care. The Administrative Assistant will perform daily administrative duties and clerical support for the pharmacy, ensuring a welcoming environment for visitors and handling various office tasks.
Health CareOncology
Responsibilities
Answers telephone, takes accurate messages, and screens and directs calls in a professional manner
Greets visitors and vendors at the pharmacy and notifies the appropriate manager/staff upon guest arrival. Directs visitors to correct meeting/conference rooms. Offer refreshments to visitors where appropriate
Provide general support to visitors including generating WIFI passwords and helps with general A/V setup in conference rooms
Organize and schedule meetings and appointments
Design, implement, and update forms for use within the office by applying knowledge of software applications
Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed
Attend meetings and prepare agenda and minutes as requested
Makes travel arrangements when requested: flights, car, hotel, car service
Books conference rooms for meetings. Assist in set-up and/or clean-up of meetings as well as ordering lunches
Assist with meeting conference registration, travel and expense reimbursement
Communicates with pharmacy team regarding initiatives and/or any other items per request of pharmacy leadership
Orders, receives and put away office supplies and maintain inventory in pharmacy
Order supplies for pharmacy breakroom and maintain inventory
Maintain/order supply of treatment starter kits
Pickup, sort and distribute daily US and interoffice mail in the pharmacy. Sign for Fed-Ex and UPS packages for office and notify recipients
Maintain pharmacy time off calendar (all staff)
Send daily staffing email
Keep updated remote schedule for staffing
Assist the appropriate pharmacy manager in the new employee onboarding and staff training
Submit ticket as needed to IT for property maintenance
Manage VRC Shred
As needed, may need to assist as back up for Logistics Coordinator
Other duties as assigned
Qualification
Required
Ability to maintain confidentiality and exercise independent discretion and judgment
Must be highly proficient in Microsoft Word, Outlook, Excel and PowerPoint
Must be detail-oriented, ability to multi-task; enjoy fast-paced office with constantly changing demands while maintaining a positive attitude
Must maintain a professional demeanor toward internal and external customers
High School Diploma or Equivalent
Experience in a professional setting in an administrative support role
Company
OneOncology
OneOncology is a partnership of oncologists and industry leading experts driving the future of community-based cancer care in the US. It is a sub-organization of General Atlantic.
Founded in 2018
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Cencora
2025-12-12Acquired
2023-04-20Secondary Market
Leadership Team
Davey Daniel
Chief Medical Officer
Recent News
2026-01-05
2025-12-18
Company data provided by crunchbase