Boies Schiller Flexner LLP · 10 hours ago
Legal Assistant
Los Angeles, CA
Full-time
Onsite
Senior Level
5+ years expBoies Schiller Flexner LLP is seeking a Legal Assistant to provide secretarial and administrative support to assigned attorneys. The role involves preparing legal documents, managing schedules, and assisting with court filings while maintaining confidentiality and organization.
AdviceConsultingLegal
Responsibilities
Prepare and proofread legal documents and correspondence
Edit documents for proper phrasing, and grammar. May reformat, spell check, and finalize attorney work product
Compose correspondence, memoranda, and drafts of routine documents for attorney’s review and signature as directed by the attorney and occasionally on own initiative
Effectively use various software applications, including MS Office 365, necessary to perform required job duties
Manage electronic documents for easy retrieval
Handle telephone inquiries independently, providing information to clients or other callers or routing them to the appropriate person; is able to assess the urgency of calls and respect the confidentially of each matter
Assist attorneys and paralegals with court filings (state/federal); prepare and edit Table of Contents and Table of Authorities
Sort, read, and annotate daily incoming mail, attaching appropriate file to facilitate action; determine routing and required signatures; prepare routine correspondence for attorney’s signature and maintains attorney’s docket; coordinate outgoing mail and/or deliveries; maintain records pertaining to all aspects of attorney’s work
Schedule appointments and maintain attorney’s calendar; receive and assist clients and refer them to attorney or other appropriate person as circumstances warrant; arrange business itineraries and make travel arrangements as requested; independently prepare travel/entertainment expense reports based on attorney’s receipts and itinerary
Maintain client and administrative files in accordance with Firm procedures – maintain current lists of files, account numbers, client names/addresses and other information as required. Preserve and protect the confidences and privileged communications of all clients
Enter attorney timesheets on a timely basis. May prepare, edit, and revise client bills and arrange for timely mailing of invoices
Coordinate administrative support for trials, arbitrations or client meetings
Perform such other duties that may be assigned
Research and abstract information and supporting data as requested; perform basic cite checking and document review; may be required to do legal research at attorney’s request
Written and oral contacts as necessary to obtain information or to clarify, crosscheck, or verify the information needed
Independently take action during attorney’s absence and use initiative and judgment to see that matters requiring attention are referred to another attorney or handled in a manner so as to minimize the effect of the attorney’s absence
Provide backup coverage for other legal assistants and attorneys as needed
Duplicate correspondence and other printed material, send faxes or arrange for duplicating and/or faxing to be performed
Qualification
Required
At least 5 years of legal assistant experience
Advanced secretarial skills
Superior judgment
Minimal supervision and assistance
Ability to prepare and proofread legal documents and correspondence
Ability to edit documents for proper phrasing and grammar
Ability to compose correspondence, memoranda, and drafts of routine documents for attorney's review and signature
Effectively use various software applications, including MS Office 365
Manage electronic documents for easy retrieval
Handle telephone inquiries independently
Assist attorneys and paralegals with court filings (state/federal)
Sort, read, and annotate daily incoming mail
Schedule appointments and maintain attorney's calendar
Maintain client and administrative files in accordance with Firm procedures
Enter attorney timesheets on a timely basis
Coordinate administrative support for trials, arbitrations or client meetings
Research and abstract information and supporting data as requested
Independently take action during attorney's absence
Provide backup coverage for other legal assistants and attorneys as needed
Duplicate correspondence and other printed material
Associate's degree (A.A.) or equivalent from a two-year college or technical school
At least three years of litigation experience
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, documents containing legal terminology or governmental regulations
Ability to draft business correspondence and reports
Ability to effectively present information and respond to questions from lawyers, clients, and employees of the Firm
Ability to add, subtract, multiply, and divide in all units of measure
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Proficiency with MS Word
Ability to type 70 wpm
Basic knowledge of PC and Microsoft Office products such as PowerPoint and Excel
Thorough knowledge of preparation and editing Table of Contents and Table of Authorities
Knowledge of Westlaw and Lexis helpful
Familiar with navigating NetDocs or a similar document management system
Familiar with Chrome River or a similar expense management software used for expense reports
Familiar with iTimeKeep or similar attorney timekeeping software
Ability to regularly lift and/or move up to 10 pounds
Regularly required to sit and exhibit finger and hand dexterity
Regularly available and willing to work at least 7.5 hours per day, 37.5 hours per week
Available and willing to work such overtime per day or per week as necessary
Available and willing to work such weekends and holidays as necessary
Available and willing to travel to such locations and with such frequency as necessary
Preferred
Preferably in a law firm
Company
Boies Schiller Flexner LLP
A firm of internationally recognized trial lawyers, crisis managers, and strategic advisors known for our creative, aggressive, and efficient pursuit of success for our clients.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Alex Boies
Partner
Alison Anderson
Partner, Global Investigations and White Collar Defense
Recent News
globallegalchronicle.com
2025-11-07
Boies Schiller Flexner LLP
2025-11-07
2025-10-15
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