Spectra360 · 2 hours ago
Assistant Office Manager
Honolulu, HI
Full-time
Onsite
Mid Level
$54K/yr - $75K/yrSpectra360 is a growing branch operation looking for an Assistant Office Manager to enhance operational excellence and support team development. This role involves overseeing daily office operations, coordinating workflows, and aiding branch leadership in improving efficiency and performance.
Staffing Agency
Hiring Manager
Chrissy Johnson
Responsibilities
Oversee daily office operations, including sales orders, purchase orders, and administrative workflows
Support branch leadership in implementing office strategies to improve efficiency and performance
Coordinate onboarding, training, and orientation for new hires
Manage employee attendance, overtime, and assist with disciplinary actions as needed
Serve as a liaison between sales, logistics, operations, and administrative teams
Prepare and submit required local, state, and federal reports
Lead and support physical inventory processes, including preparation, reconciliation, and discrepancy resolution
Communicate with corporate departments, vendors, brokers, and external partners
Assist with recruitment and interview coordination when office vacancies arise
Provide input on budgeting, staffing, and process improvements
Adjust workloads and step in operationally when staffing gaps occur
Coach, train, and support office staff to drive performance and retention
Assist with performance reviews and employee development initiatives
Compile operational data and reports to monitor office performance
Support import-related administrative tasks, including customs clearance coordination
Attend leadership and cross-functional meetings as required
Perform other duties as assigned
Qualification
Required
Strong understanding of office operations and administrative best practices
Experience with HR-related functions such as onboarding, attendance tracking, and employee relations
Proven leadership and people-management skills
Ability to manage multiple priorities in a fast-paced environment
Excellent organizational, time-management, and problem-solving skills
Strong interpersonal and communication skills (written and verbal)
Ability to work cross-functionally and communicate with all levels of an organization
Comfortable handling sensitive and confidential information
High level of professionalism and attention to detail
Proficiency in written business communication (emails, reports, documentation)
Fluency in English (spoken and written)
Preferred
Experience with inventory, logistics, or import/customs processes is a plus
Company
Spectra360
Spectra360 is a privately held company and a growing talent management agencies.
Founded in 2013
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andrew Bergen
Chief Executive Officer
Company data provided by crunchbase