NYS Office of Temporary & Disability Assistance · 14 hours ago
Office Assistant 2 (NY HELPS)
Albany, NY
Full-time
Hybrid
Entry Level
$43K/yr - $52K/yr
1+ years expThe NYS Office of Temporary & Disability Assistance is seeking an Office Assistant 2 to provide clerical support and maintain organizational tasks. The role includes managing records, scheduling, and assisting with onboarding and offboarding processes.
EventsLogisticsSocial Media
No H1B
Responsibilities
Demonstrate proficiency in Microsoft Word, Excel, Access, and Outlook
Maintain efficient organizational and technical skills while scheduling and performing work assignments
Track and maintain accurate records of outstanding unit tasks/projects and organize them for distribution and follow up as needed
Maintain unit calendar and report out daily tasks
Provide clerical support to unit staff
Maintain electronic filing system and database
Attend professional development offerings and trainings as recommended or mandated
Perform other duties typically assigned to an Office Assistant 2 as needed such as data entry and other document preparation tasks
Complete, track, and file required forms
Maintain tables and spreadsheets related to staffing and equipment inventory ensuring accuracy
Draft and follow up on email inquiries to OAH staff to gather required information for equipment inventory and ensure completed/signed forms are received and filed
Assist in Onboarding, Offboarding and Extended Leave processes such as but not limited to:
Generate staff documentation and emails; and
Create and update database records; and
Follow up on submission of required forms; and
File completed forms accordingly; and
Monitor Onboarding, Offboarding and Extended Leave tasks and report outstanding tasks to AOI Management
Escalate issues to supervisor and management when appropriate
Work on special projects under AOI Management supervision
Qualification
Required
One year of clerical experience
Demonstrate proficiency in Microsoft Word, Excel, Access, and Outlook
Maintain efficient organizational and technical skills while scheduling and performing work assignments
Track and maintain accurate records of outstanding unit tasks/projects and organize them for distribution and follow up as needed
Maintain unit calendar and report out daily tasks
Provide clerical support to unit staff
Maintain electronic filing system and database
Attend professional development offerings and trainings as recommended or mandated
Perform other duties typically assigned to an Office Assistant 2 as needed such as data entry and other document preparation tasks
Complete, track, and file required forms
Maintain tables and spreadsheets related to staffing and equipment inventory ensuring accuracy
Draft and follow up on email inquiries to OAH staff to gather required information for equipment inventory and ensure completed/signed forms are received and filed
Assist in Onboarding, Offboarding and Extended Leave processes such as but not limited to: Generate staff documentation and emails; and Create and update database records; and Follow up on submission of required forms; and File completed forms accordingly; and Monitor Onboarding, Offboarding and Extended Leave tasks and report outstanding tasks to AOI Management
Escalate issues to supervisor and management when appropriate
Work on special projects under AOI Management supervision
Company
NYS Office of Temporary & Disability Assistance
The Office of Temporary and Disability Assistance (OTDA) is responsible for supervising programs that provide assistance and support to eligible families and individuals.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase