Texas Attorney General · 1 day ago
OAG - Data & Information Services | Archivist I - II | 26-0271
Austin, TX
Full-time
Onsite
Entry, Mid Level
3+ years expThe Texas Attorney General's Office is a dynamic state agency that provides legal representation in diverse areas of law. They are seeking an Archivist to manage records and archival preservation, support the Records Management Officer, and assist with the development and implementation of the agency's information governance program.
GovernmentLaw EnforcementNon Profit
Responsibilities
Works closely with the RMO, Record Services Manager, and division staff to plan, develop, implement, analyze, and document the records preservation program as a component of the agency’s statutorily required records and information management program
Advises agency personnel on agency records management program policies, procedures, and related matters
Assists designated agency records management personnel with the development and implementation of compliant record management practices, including the identification, classification, and arrangement of records; the development and updating of file plans; and the completion of required program documentation
Assists with the development and delivery of new and existing instructional program presentations/workshops and materials; assists divisions with staff training to promote sound information management practices
Assists with researching, analyzing, and evaluating new and existing state or federal legislation; state, federal or judicial administrative rules and guidelines; industry standards and regulations; advances in information governance technologies; and issues of strategic importance to determine impacts on the records management program
Assists with the collection, design, writing, editing, preparation, and distribution of information for use in reference guides, articles, statistics, reports, and other correspondence
Assists with the preparation of reports, manuals and publications, correspondence, articles, presentation slides, web content, forms, manuals/guides, statistics, and reports concerning agency records management program activities, as well as related program policies, procedures, and services
Reports on consultative, technical, and assigned projects
Creates and submits weekly activity updates and statistical reports to division leadership
Assists with developing and maintaining division, Records Center, and agency recordkeeping systems, ensuring appropriate management of records in accordance with agency policy
Assists the Records Management Officer and the Record Services Manager with special projects by providing research, technical and/or administrative support
Performs related work as assigned
May cross train and aid across other Record Services sections
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Qualification
Required
Bachelor's degree from an accredited college or university; Experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: records management, archival science, library science, government (state) records, business administration, workplace learning, or client relations
Knowledge of foundational records management theory and practice; records management methods, laws, regulations, rules, policies, and procedures; and principles and concepts of information governance and various phases of records and information management
Skill and experience in planning, providing, and conducting training in records and information management or closely related topic. [If selected, a 10-minute training presentation is required at time of interview. Topic does not need to be related to records management.]
Skill in effective oral and written communication [Technical writing sample required at time of interview, if selected.]
Skill in prioritizing and successfully completing work assignments with a high-volume workload, under pressure of deadlines, with interruptions, and coordinating with multiple divisions or units
Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to a matter
Skill in using computers, related software, desktop applications and standard office equipment
Skill in understanding and following complex verbal and written instruction
Skill in exercising sound judgment and effective decision making
Ability to learn new skills and adapt quickly
Ability to convey and train on complex records management policies and procedures to a diverse group
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to work safely in a warehouse environment, and perform warehouse duties
Ability to lift or transport repeatedly up to 50 lbs. without assistance on a daily basis
Ability to provide excellent customer service
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to travel (including overnight travel) up to 5%
Must possess a valid Texas driver's license and good driving record
Experience with federal and Texas statutes, Attorney General opinions, and regulations affecting records management
Experience consulting in records and information management with clients, departments, or divisions
Knowledge: of state laws, regulations, and standards related to records and information management; of archives and records storage center procedures; of Texas State Library and Archives Commission Archival and Records Storage Center services policies and procedures
Ability to identify, summarize and take strategic action on records related changes needed due to revised rules, regulations, policies and procedures
Preferred
Graduate degree in information studies/science, archival science, library science, government, history, or a related field from a program accredited by the American Library Association
Three years of full-time experience working in the following (or closely related) fields: records management, archival science, library science, government (state) records
Experience working with the Texas State Library and Archives Commission regarding preservation of archival records
A professional certification in field of records management, such as CRM, CRA, CA, IGP, CIP, CIPP, CEDS, CAPM/PMP
Benefits
Excellent benefits
Company
Texas Attorney General
Texas Attorney General Office of the Attorney General champions liberty and justice for Texas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Evelyn Chavez
CSO II
Jared Galaway
Chief Experience Officer
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