RSC Mechanical, Inc. · 15 hours ago
Billing Assistant
Clinton Township, MI
Full-time
Onsite
New Grad, Entry Level
$17/hr - $18/hrRSC Mechanical is an expanding mechanical contracting company seeking an adaptable Billing Assistant with excellent communication and organizational skills. The role involves managing billing processes, ensuring accurate documentation, and facilitating communication between various departments and customers.
ConstructionFacilities Support ServicesField Support
Responsibilities
Retrieve, proofread/edit, verify the scope of work completed, and submit work assignments in our internal system and customer portals
Assess labor, equipment, and job materials to be invoiced, using basic math skills
Meet billing expectations of 15-20+ invoices daily, in addition to any other assigned tasks
Gather information for job quotes and submission
Accurately enter labor, materials, purchase orders, and inventory items into service tickets/work orders within Ventus using basic math skills
Proofread/verify the scope of work completed in Ventus
Provide follow-up on questions, errors, inconsistencies, and develop appropriate resolutions
Assist in managing the influx of company/customer emails throughout the day
Process Payroll Tuesday mornings must be clocked in and ready to start payroll by 07:00 every Tuesday (your day ends at 4:00 PM on Tuesdays only)
Complete the invoicing process accurately and on time
Batch all invoicing in Ventus then perform a final proof before submitting it to your supervisor for review
Update Ventus with all updates or any changes within a ticket to provide complete transparency
Update the various customer portals with completion notes and/or follow-up notes with the corresponding ETA
Interface with various departments, technicians, managers, customers, and subcontractors
Work WIP/BIP daily to maintain all open and closed jobs
Adhere to all project completion requirements and deadlines
Work on any tasks your Manager/Supervisor has assigned you
Collaborate with others in your department and jump in to help with their accounts if needed
Ensure all refrigerant is tracked on the spreadsheet as well as in required customer portals
Qualification
Required
Highly familiar with Microsoft Office applications, particularly Word, Excel, and Outlook
Outstanding organizational skills
Diligence and the ability to thrive in a fast-paced environment
General computing skills, organizational skills, and analytical skills
Strong communication skills, including listening, verbal, and non-verbal (body language, gestures, eye contact), and written skills
High standards of quality customer service
Ability to organize workload, set goals, align priorities, and complete work accurately and on time
Time management skills to ensure meeting all scheduled deadlines
Ability to successfully interact with others and resolve problems
High school degree
Benefits
Affordable Health Benefits - Medical, dental, and vision plans that won’t break the bank.
Pet insurance - Because we care about your whole family.
401(k) with 5% Company Match - Fully vested from day one.
PTO and Holiday Pay - Recharge with PTO and enjoy 6 paid holidays.
Weekly Paydays - Through direct deposit.
Exclusive Employee Perks - Free legal, financial, and mental health services. Plus, discounts on concerts, theme parks, hotels, and more.
Paid time off
Health insurance
Dental insurance
Vision insurance
Life insurance
401(k) matching
Company
RSC Mechanical, Inc.
RSC Mechanical, Inc. provides commercial refrigeration, HVAC, mechanical, and electrical services across more than 25 states.
Founded in 1988
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Randy Chabot
Owner
Company data provided by crunchbase