University of Florida · 6 days ago
OPS or Student Fiscal Assistant, UF/IFAS Extension Business Services
Gainesville, FL
Internship
Onsite
Intern, Entry Level
$18/hr - $18/hrThe University of Florida is seeking a Student Fiscal Assistant to provide fiscal and purchasing support within the UF/IFAS Extension Business Services. The role involves preparing and tracking invoices, managing communications, and assisting with administrative operations in a collaborative environment.
Higher Education
Responsibilities
Prepare, upload, and track invoices in UF financial systems; process carts and manage the unassigned queue within MyUFMarketplace
Review duplicate payments and monitor check payment completion
Maintain and update the daily transaction log spreadsheet; record and verify purchases
Assist with office supply inventory, purchasing, and coordination with team members
Triage and manage email communications between UF/IFAS Extension Business Services and statewide departments
Process agreements and contracts using Intake Forms in MyUFMarketplace with follow-up as needed
Enter transaction details and support monthly reconciliations
Prepare journal entries using information provided by the Accounting Manager
Greet and assist visitors, answer phones, relay messages, and ensure office coverage in coordination with other staff
Assist with the management of Space Inventory and Allocations
Triage new assets and distribute UF decals to departments throughout Florida
Maintain electronic State Vehicle records, including Vehicle Use Records, inspections, and driver license documentation
Prepare and deliver deposits to Treasury Management
Perform special projects and administrative tasks as assigned by leadership
Special projects as assigned
Qualification
Required
High School degree
Strong communication and interpersonal skills; professional interaction with faculty, administrators, staff, and students
Ability to manage multiple tasks, prioritize effectively, and work both collaboratively and independently
Basic proficiency in Microsoft Teams, Word, Excel, PowerPoint, Adobe, and Outlook
Preferred
Experience with UF fiscal systems (MyUFL, MyUFMarketplace) and reconciliation processes
Knowledge of common office procedures, written and verbal communication practices, and basic arithmetic
Strong organizational skills and ability to meet deadlines
Interact with administrators, faculty, staff, & students in a professional manner
Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
Founded in 1853
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
Company data provided by crunchbase