Barnes & Thornburg LLP · 13 hours ago
Legal Administrative Assistant - Litigation
Grand Rapids, MI
Full-time
Onsite
Mid Level
4+ years expBarnes & Thornburg LLP is a law firm seeking a Legal Administrative Assistant to support attorneys and paralegals in the litigation practice. The role involves performing a variety of secretarial duties, maintaining client confidentiality, and ensuring efficient office operations.
Legal
Responsibilities
Operates a computer, transcribes dictation, performs, e-filings, as needed
Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts correspondence, and other legal documents
Screens telephone calls and records messages
Files time-sensitive legal documents with minimal instruction and produces litigation-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, researches court rules, etc
Reads, sorts and dates incoming mail
Ensures that outgoing mail is timely delivered
If necessary, routes mail to specific delivery service and follows up on timely delivery
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system
Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files
Conducts periodic review for possible storage of older files; prepares files to be closed
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
Makes appointments for attorney(s)
Processes bills; proofs billing sheets; reviews and edits bills
Works closely with administrative staff (word processing, office services, receptionist, etc.); ensures that attorney timesheets are provided to appropriate person in a timely manner
Strong technical knowledge of Microsoft Office including Word, PowerPoint, and Excel
Ability to support varying practice groups, i.e., Litigation, IP, Corporate using technology such as Best Authority, Legal Numbering, and Styles
Performs overflow typing, filing, photocopying, or reception relief as time permits and as requested
Other duties as assigned
Qualification
Required
Highly motivated professional with no less than four (4) years of experience in a law firm setting in the litigation practice
Operates a computer, transcribes dictation, performs e-filings, as needed
Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts correspondence, and other legal documents
Screens telephone calls and records messages
Files time-sensitive legal documents with minimal instruction and produces litigation-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, researches court rules, etc
Reads, sorts and dates incoming mail
Ensures that outgoing mail is timely delivered
If necessary, routes mail to specific delivery service and follows up on timely delivery
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system
Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files
Conducts periodic review for possible storage of older files; prepares files to be closed
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
Makes appointments for attorney(s)
Processes bills; proofs billing sheets; reviews and edits bills
Works closely with administrative staff (word processing, office services, receptionist, etc.); ensures that attorney timesheets are provided to appropriate person in a timely manner
Strong technical knowledge of Microsoft Office including Word, PowerPoint, and Excel
Ability to support varying practice groups, i.e., Litigation, IP, Corporate using technology such as Best Authority, Legal Numbering, and Styles
Performs overflow typing, filing, photocopying, or reception relief as time permits and as requested
Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters
Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent
Approximately four to six years on the job law firm experience necessary in order to produce accurate legal documents with minimal supervision with quick turnaround
Ability to produce legal documents, correspondence and reports from rough draft or dictation at a minimum of 55 wpm
Ability to organize and prioritize numerous tasks and complete them under time constraints including proofreading and quality checking with attention to detail
Ability to proofread typed material for grammatical, typographical or spelling errors
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact
Communication skills necessary to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact
Work occasionally requires a high level of mental effort and attention to detail while producing a high volume of information and performing other essential duties
Work occasionally requires more than 40 hours per week to perform the essential duties of the position
Company
Barnes & Thornburg LLP
In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.
1001-5000 employees
H1B Sponsorship
Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
2021 (3)
Funding
Current Stage
Late StageLeadership Team
Brittany Garcia
Partner
David Wong
Attorney
Recent News
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