NEOGOV · 18 hours ago
Administrative Assistant/Budget Coordinator (IT)
City of Doral, FL
Full-time
Onsite
Mid, Senior Level
$67K/yr - $104K/yr
5+ years expNEOGOV is seeking an Administrative Assistant/Budget Coordinator for the City of Doral's Information Technology Department. This role involves advanced administrative work, budget coordination, and technical assignments to support the department's functions and ensure effective financial management.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs advanced administrative work including, but not limited to transcribing correspondence and records maintenance, such as letters, memoranda, general orders, reports, rules, standard operating procedures and maintaining department records and special programs as directed by the Information Technology Director
Works independently on the Information Technology budget, with the guidance of the Information Technology Director. Prepares annual budget estimates and accompanying descriptions of needs and monitors the department’s budget accounts
Prepares, or assists in the preparation of various budget proposals, reports and recommendations to ensure that the department meets its goals and objectives
Generates purchase orders, manages contracts, processes invoices, and inputs receivables in the Munis system
Oversees the completion of departmental employee evaluations to adhere with due dates
Monitors and maintains departmental contracts with vendors
Compiles, develops, and analyzes both internal and external reports and studies
Assist in the development of RFQ/RFP processes for the department
Tracks After Action items and Special Projects
Provides employees with support and maintenance of field and office equipment
Manages and purchases office supplies for the department, breakroom, and first aid kit supplies. Ensures uniform compliance in association with the operating supplies budget
Serves as a liaison between departments in the resolution of day-to-day administrative and operational issues
Performs related duties as assigned
Qualification
Required
An Associate's degree from an accredited college or university
Minimum (5) years of experience in the performance of general secretarial and clerical work, office management, and financial planning experience required
Considerable knowledge of modern office practices and procedures
Must be computer literate with knowledge of Microsoft Office and Adobe Acrobat programs
Must possess a valid driver's license with an acceptable driving record
Ability to get along with others and work effectively and courteously with the public and fellow workers
Must be fluent in the English language
Ability to communicate in Spanish is a plus
Ability to accept, receive, and/or collect payments
Ability to prepare and/or process purchase orders
Ability to deal with confidential and sensitive matters
Ability to ensure accountability for inventory/property management
Ability to manage or administer grant funds
Ability to manage the budget within assigned unit/division
Ability to make sound recommendations that impact the budget
Ability to determine allocation of budget among divisions
Ability to manage the budget within assigned department
Ability to use small office equipment, including copy machines or multi-line telephone systems
Ability to use computers for data entry
Ability to use computers for word processing and/or accounting purposes
Ability to use or repair small/light equipment, such as power tools
Ability to repair, develop, or install computer hardware or network systems
Knowledge of Munis Financial Systems and Paycom Timekeeping software is a plus
Must be a non-smoker
The minimum requirements may be waived by the City Manager
Ability to exert up to 20 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects
Preferred
Knowledge of Munis Financial Systems and Paycom Timekeeping software is a plus
Benefits
The City of Doral observes 12 paid holidays per year.
Vacation is accrued on a monthly basis depending on the years of service.
Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week.
Employees may sell back to the City up to a maximum of 32 hours of sick leave per year.
The City offers HMO, POS, and High Deductible Health plans.
The City of Doral offers a PPO dental insurance plan.
The City of Doral offers voluntary vision care benefits.
The City of Doral will cover your life insurance at the rate of two (2) times the employee's annual salary up to a maximum of $300,000.00.
The City offers both short-term and long-term disability plans which act as income protection plans.
Employees participate in the City's 401a retirement plan administered through Mission Square.
The City of Doral has a voluntary deferred compensation pension program available through Mission Square.
The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees.
Upon approval of the Department Head, a full-time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family.
Employees are encouraged to exercise their right to vote outside of their scheduled working hours.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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