University of Washington · 13 hours ago
Finance Manager
Seattle, WA
Full-time
Onsite
Mid, Senior Level
$108K/yr - $120K/yr
4+ years expThe University of Washington is seeking a Finance Manager for their Department of Biochemistry. This senior-level position involves managing departmental finance operations with a focus on post-award operations and compliance, ensuring adherence to financial policies and regulations while overseeing complex grant management processes.
EducationHigher EducationUniversities
Responsibilities
Departmental Fiscal Manager is responsible for oversight and direct management of departmental post-award and finance operations: Plans, coordinates and directs multiple key processes, including heading the entire post-award management process for the departmental research body
Conducts regular detailed review and assessment of faculty grant budgets, auditing award spending for allowability and adherence to award terms and conditions to ensure compliance with all relevant federal, state and University policies and regulations
Utilizing new UW financial systems (Workday) conduct complex fiscal and data analysis and create regular reports, long and short-term financial projections for faculty PIs on a large variety of cost centers comprising grant, contract, gift, endowment and other sources of revenue
Work closely with faculty PIs to provide them with up to date retrospective and projections of the existing and new awards, advise them on policies for allowability of expenses, management of sponsored funds and resources
Work closely with GCA, OSP, MAA and other relevant UW offices on all aspects of award life cycle- from award to close
Coordinate with the departmental grant manager to ensure timely submission of progress reports and milestones by PIs and staff; work with GCA on timely grant closing process and FFR (Final Financial Reports) to federal and private funding agencies to ensure all deadlines and policies are met (critical)
Leads and directs departmental fiscal unit, with direct oversight and responsibility for results and processes under the purview of direct reports
Manages direct reports: in cooperation with Department Director, contributes to performance evaluations, mentoring, hiring, training and day-to-day management of direct reports
Plans, coordinates and directs operational processes of the unit with direct accountability and decision-making authority for the following areas/ staff: Procurement - Budget/Fiscal Analyst (1 FTE): large scale procurement operations for scientific equipment and supplies for 20+ departmental labs. Vendor management. Contracts and agreements. Travel policy and process (departmental, school, UW). Training of the lab managers to put in orders, utilizing the Workday systems. Subcontract management: invoicing, invoice payments, resolution of issues. Procurement for departmental shared equipment and facilities. Equipment inventory annual process
Budget/Fiscal Analyst Lead (1FTE): ECC - management of FECs (Faculty Effort Certification process); Project Certification process (quarterly); monthly reporting to all faculty, budget reconciliation for all faculty budgets, review reports and advise faculty on budget inquiries; Procard, CTA, Travel Reimbursements management for entire department; managing student assistants and equipment receiving process (packing slips, requisitions). Budget analytics, multiple reports, thorough documentation and records management
Oversight of two departmental Cost/Recharge Centers Fiscal Operations: Biochemistry Stores and Cryo-EM Facility serving the entire SOM and campus scientific community. Work with SOM and MAA to provide quarterly and annual financial reports and rate proposals based on the self-sustaining model. Second-tier oversight of the Biochem Stores Manager and student assistant (2 FTE)
This position works closely with the department Chair and Director to develop long-range financial plans for the department based on careful analysis, providing key data to senior leadership
Performs complex data and fiscal analysis and provides long- and short-term financial projections to inform key decisions on resource allocation by senior leadership; is a key contributor to critical decisions on the allocation of resources and forecasting on main departmental cost center budgets (State GOF, ICR, Royalty, Discretionary Budget and several endowments)
Holds high-level approval authority and key role in collaborating with the Department Director on strategic fiscal forecasting and planning across multiple funding sources and annual and ad-hoc reporting to the School of Medicine and Dean's office top management
Actively leads ongoing process improvement to improve efficiency and streamline operations. Makes informed decisions and recommendations to management and staff based on thorough knowledge of processes and operational realities on the ground - from adopting new financial tools (Workday, CUBE) to the new purchasing system, new reporting systems, payroll, pre- and post-award grant management and interfacing portals with GCA, OSP
Special projects and other duties as requested on an ad hoc basis
Qualification
Required
Bachelor's degree in accounting, business or related field
4-5 years' experience in Finance and Grant Administration
Direct experience managing post-award sponsored projects in academic environments (UW experience strongly preferred)
Prior experience as finance manager, grant manager or program finance analyst with hands-on forecasting and budget management skills
Strong management and leadership skills, policy development and compliance
Advanced skills in fiscal forecasting and analysis, advanced spreadsheet and accounting skills, advanced analytical skills/ experience
Advanced knowledge of: federal grant regulations, including allowability of expenditures, indirect cost recovery, budgeting and reporting and of UW fiscal and procurement policies and procedures
Advanced knowledge and hands-on experience with Workday Finance, GCA Award Portal, SAGE
Superior work ethic and organizational and management skills
Excellent communication skills, written and verbal; excellent analytical skills and sound judgement required
Preferred
Experience with PurchasePath, UW Procurement, Travel, Payroll, PAA, JV, expense and salary transfers
Experience working with GCA, UW Purchasing, UW Internal Audit strongly preferred. Strong skills in policy development, compliance and audit management
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$215.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2026-01-18Grant· $10M
2025-04-21Grant· $0.01M
2024-09-13Grant
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
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