Cogent Analytics · 10 hours ago
Project Coordinator - Commercial Printing
St Paul, MN
Full-time
Onsite
Entry, Mid Level
$65K/yr - $75K/yr
2+ years expCogent Analytics is a company that specializes in commercial printing, and they are seeking a Project Coordinator to manage the production of print jobs. The role involves coordinating job onboarding, managing materials, scheduling production, and ensuring quality control and timely delivery of print jobs.
AnalyticsConsultingManagement Consulting
Responsibilities
Job Onboarding
Receive notification from Estimator, Account Manager or Sales that a quote has been approved
Double-check job details: quantities, materials, production notes, due dates, and attachments
Materials Management and Purchasing
Check inventory for required paper, substrates, and finishing materials
Place material orders with vendors based on job requirements
Track purchase orders, confirm delivery dates, and follow up with suppliers
Record received materials and communicate availability to production
Production Planning & Scheduling
Assign jobs to departments (Prepress, Press, Bindery) using Filemaker
Coordinate slotting of jobs into daily production schedules
Flag priority/rush jobs and adjust timelines as needed
Production Communication & Oversight
Print or digitally distribute job tickets with clear specs and instructions
Communicate special instructions or late changes effectively
Ensure departments update job progress in Filemaker
Proof Management
Upload customer proofs or approvals to the job in Filemaker
Track approval status; alert Account Manager or Production if approval is delayed
Hold production until proof is approved (if required)
Issue Resolution
Monitor jobs for delays or material issues
Escalate problems to Account Manager as needed
Maintain communication trail (Job Notes, status updates, daily logs)
Delivery Coordination
Confirm packaging and delivery details are correct
Use Filemaker or external systems (like courier platforms) to track dispatch
Mark job as "Completed" or "Delivered" upon confirmation
Job Closure & Handover
Review completed job for accuracy and quality
Archive production notes and client correspondence
Notify Account Manager or Billing team for invoicing follow-up
Qualification
Required
2+ years of experience working within a commercial printing environment
Preferred
Associate's degree in graphic design, business, or related
Experience compiling cost estimates for commercial print jobs
Experience with CRM software programs (Filemaker or Printsmith)
Company
Cogent Analytics
Cogent Analytics is a management consulting firm that partners with privately held businesses.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ed Gillooley
Client Chief Financial Officer
Monica Lester
Strategic Partnership Manager
Recent News
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