Mary’s Woods · 13 hours ago
Staffing Coordinator
Lake Oswego, OR
Full-time
Onsite
Entry Level
1+ years expMary's Woods is a non-profit senior living community seeking a Staffing Coordinator to join their Health Services team. The role involves maintaining appropriate staffing levels, conducting interviews, scheduling shifts, and ensuring compliance with training and staffing policies.
Assisted LivingElder CareHealth CareRehabilitationWellness
Responsibilities
Communicates hiring needs to the Human Resources Department and Hiring Manager and collaborates on recruitment strategies
Conducts interviews and makes hiring decisions for Certified Nursing Assistant and Resident Care Assistant positions as well as for other positions as requested by the Health Services Director
Establishes work schedules for all regularly scheduled direct care team members, inclusive of RNs, LPNs, CMAs, Medication Technicians, Certified Nursing Assistants, and Resident Care Assistants
Schedules are established in a manner that maximizes consistent assignment, takes into account employee needs and scheduling preferences as well as the needs of Mary’s Woods and communicates the schedule to each team member
Ensures all team members complete required training and competency evaluations at intervals required by regulations and by Mary’s Woods
Ensures all new direct care team members receive orientation to department staffing policies and other information as determined by the Health Services Director or the Director of Nursing
Manages department uniform procurement and distribution
Reviews and approves time off requests for direct care positions in consultation with individual managers and the Health Services Director as needed
Posts the planned staffing schedule no less than three months in advance so that team members are aware of their upcoming schedule
Makes recommendations to the Health Services Director for department policies related to staffing that support continuity of services for residents and a supportive work environment for team members
Implements departmental policy decisions as determined by the Health Services Director
Establishes and maintains communication systems with Mary’s Woods staff and with staffing agencies to ensure seamless communication as staffing needs evolve. These systems should be easily transferrable to others who fill in for the Staffing Coordinator in the event of an absence
Manages the staffing phone during assigned onsite work hours and assigned on-call hours as determined by the Health Services Director and takes appropriate action to ensure appropriate staffing level. This includes exhausting every effort to fill openings with Mary’s Woods employees rather than using staffing agencies to fill openings
Flexes their schedule to meet the needs of the department, such as filling in for the other staffing coordinator’s days off
Maintains records of team member absences and brings any concerns about attendance, tardies, or other job performance issues to the appropriate manager
Manages and approves employee timecards in accordance with Mary’s Woods payroll policies
Uses judgment to refer employees to Human Resources when the employee may qualify for worker’s compensation, protected leave, or otherwise need the supportive services of the Human Resources department
Plans and implements employee appreciation events in coordination with the Health Services Director and Director of Nursing, such as Nurse/CNA/Caregiver Appreciation week and celebrations for important department milestones
Works shifts in a direct care role as needed to meet the staffing goals of the department
Is aware of and abides by Mary’s Woods, as well as the individual departments, policies and procedures, including but not limited to regular attendance and punctuality, as well as physical presence
Understands, complies with, and promotes all rules regarding resident rights. Promotes positive relationships with residents, visitors, and regulators, to include presenting a professional appearance and attitude
Able to relate positively and favorably to staff, residents, and families and to work as a team with other employees at all levels. Documented ability to function and excel in a team environment
Supports and follows all safety and infection control practices
Strictly adheres to Health Insurance Portability and Accountability Act (HIPAA) privacy requirements
Ability to perform these Essential Requirements with or without reasonable accommodation
Qualification
Required
Minimum one year of experience working in a direct care role, such as a Caregiver, Resident Care Assistant and/or Certified Nursing Assistant
Minimum one year of experience in a staff scheduling role in a healthcare setting
Education equivalent to the completion of a high school diploma or GED
Benefits
Free Employee TriMet Pass
Medical, Dental, Vision, Life, Disability and Flexible Spending Account first of the month after hire (working 30+ hours per week)
Employee Assistance Program
403b with match
Paid Time Off & Holidays
Tuition Assistance Program
Access to Fitness Center & Pool
Complimentary Food Item per Shift
Company
Mary’s Woods
Mary’s Woods is a senior living community that offers assisted living, rehab, memory care, wellness programs, and other healthcare services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Marvin Kaiser
CEO
Colette Rees
Chief Marketing and Communications Officer
Company data provided by crunchbase