Maryland Municipal League · 12 hours ago
Executive Operations & Administrative Associate (Part-Time)
Annapolis, MD
Full-time, Part-time
Hybrid
Mid LevelMaryland Municipal League is seeking an Executive Operations & Administrative Associate to support the executive team and ensure smooth office operations. The role involves managing correspondence, office supplies, and providing logistical support for meetings and events while maintaining a welcoming environment for members and visitors.
Government Relations Services
Hiring Manager
Maryland Municipal League
Responsibilities
Prepare correspondence and administrative materials for the CEO and executive team, inclusive of executive correspondence and maintaining executive files
Support the executive office governance side of operations by managing agenda materials, reports, and meeting logistics
Assist with scheduling and administrative support for executive office governance-related meetings
Manage day-to-day office operations and serve as a welcoming first point of contact for all members, visitors, and meeting hosting
Maintain office supplies, files, and internal records, including the employee handbook and internal policies
Coordinate mail collection, sorting, and distribution
Serve as the point of contact with various office vendors, building management, and service providers as needed
Establish and maintain clear, efficient filing and records management systems
Serve as custodian of key administrative documents, handling sensitive and confidential information with care
Provide logistical and administrative support for meetings, luncheons, and small events (on-site and local)
Help keep executive calendars and meeting schedules running smoothly
Review contracts for administrative completeness prior to execution
Support strategic partner coordination and benefit delivery
Take ownership of special projects as assigned—bringing ideas, organization, and follow-through
Pitch in where needed to help the Executive Office operate efficiently
Qualification
Required
Significant office management experience in administration, executive support, or operations
Strong customer service and a welcoming demeanor to all
Ability to work independently, manage priorities, and anticipate needs
Strong organizational skills and attention to detail
Clear, professional written and verbal communication skills
Comfort handling confidential information
Proficiency with Microsoft Office 365 (Word, Excel, Outlook, SharePoint)
Valid driver's license
Preferred
Experience supporting executive leadership and elected officials
Familiarity with CRM platforms (e.g., MemberClicks)
Experience with event coordination
AI, sales and marketing experience
Company
Maryland Municipal League
A voluntary, nonprofit, nonpartisan association controlled and maintained by city and town governments, MML works to strengthen and support municipal government through advocacy and the development of effective leadership.
Founded in 1936
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Theresa Brown Kuhns
Chief Executive Officer
Company data provided by crunchbase