Howard University · 17 hours ago
Administrative Coordinator
DC-Baltimore Area
Full-time
Onsite
Mid, Senior Level
$64K/yr - $70K/yr
5+ years expHoward University is a prestigious institution focused on strategic success through qualified hiring. The Administrative Coordinator provides essential administrative support to the Department Chair and faculty, managing daily operations, scheduling, and coordinating departmental events and budgets.
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Responsibilities
Compose and prepare correspondence as well as assist in writing and preparation of manuscripts, grants, questionnaires, journal reviews, presentations, reports, letters, and memos for the Chair’s review and signature
Read email and coordinate office communications ensuring timeliness and accuracy
Screen and provide telephone coverage for the Chair, Faculty, and administrative offices
Represent the Chair in meetings, take dictation, minutes, notes and prepare final copy for review and arrange department meetings
Create graphic brochures, posters, signs, labels for conferences, newsletters, invitations and presentation slides for the department
Assist the Chair with activities relating to the University/College of Medicine, the Faculty Practice Plan (FPP), and the Hospital (HUH) (see below)
Assist the Chair in the preparation of all faculty appointment, promotion and tenure applications and performance evaluations (e.g. OPPE)
Assist with departmental development/philanthropic projects and continuing medical education (CME) conferences
Assist and submit Attending Physicians OPPE and FPPE
Coordinate Attending Physicians and staff work requests for facility maintenance or housekeeping
Coordinate CME activities and other events
Coordinate Department Events, on and off-campus
Prepare annual and operational reports for the Chair’s approval
Prepare and compile department appointment/re-appointment/promotion/tenure documents
Honors & Oath (medical school graduation) ceremony: order regalia, order plaque and submit check request for dermatology prize recipient
Assist faculty with grant applications
Prepare and submit expense vouchers, arrange travel schedules
Submit Attending Physicians leave slips
Submit Attending Physician Clinic schedule changes
Prepare and assist with the development of department budget and proposals
Prepare and submit external and internal letters, memos and/or forms for Attending Physicians
Facilitate Attending Physicians and staff computer, printer issues
Maintain Attending Physicians on-call schedule
Order Dermatology office supplies / furniture
Manage vendor relationships and contracts for hardware, software, equipment and services
Coordination of purchase and maintenance of departmental equipment and licensing agreements
Manage overall department appearance: painting, seasonal decorations
Coordinate departmental fundraiser(s) and annual alumni donation campaign
Maintain accurate alumni contact list
Coordinate physician attendance at community health fairs
Create and disseminate quarterly departmental alumni newsletter
Maintain and distribute Attending Physicians license and malpractice insurance status
Facilitate hiring and on boarding of new faculty
Schedule meetings for Chair and faculty
Support and represents the Chair at meetings in her absence
Assist with maintenance of departmental PR initiatives and social media platforms
Qualification
Required
High School diploma or equivalent and at least 5 years of related work experience
BA/BS may be substituted for up to 2 years related work experience
Advanced knowledge of office and administrative practices and principles
Ability to operate a fax, copier, scanner, telephone, computer
Skill in typing and the operation of computers, related software applications (e.g. Microsoft Suite, Zoom etc.)
Knowledge and skill in managing websites and professional social media content
Ability to problem solve and make decisions
Ability to adapt to changes in office technology and software to ensure efficient office practices
Ability to exercise discretion and ensure a high-level of confidentiality
Excellent verbal and written communication skills (a writing sample may be requested after the interview)
Strong organizational skills, flexibility, motivation, ability to multitask
The ability to work independently, establish and maintain effective harmonious work relations with faculty, staff, students and the general public
Benefits
Comprehensive medical, dental, and vision insurance, plus mental health support
PTO, paid holidays, flexible work arrangements
Competitive salary, 403(b) with company match
Ongoing training, tuition reimbursement, and career advancement paths
Wellness programs, commuter benefits, and a vibrant company culture
Company
Howard University
Howard University is a federally chartered, private, coeducational, and nonsectarian university.
5001-10000 employees
H1B Sponsorship
Howard University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (34)
2023 (31)
2022 (29)
2021 (14)
2020 (12)
Funding
Current Stage
Late StageTotal Funding
$29.9MKey Investors
Gilead SciencesAmerican Academy of Orthopaedic SurgeonsNational Endowment for the Humanities (NEH)
2024-02-27Grant
2023-12-01Grant· $0.02M
2023-01-10Grant· $0.15M
Leadership Team
Ta-Nehisi Coates
Sterling Brown Endowed Chair, Department of English
Recent News
2026-01-16
Government Technology US
2026-01-16
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