Charlotte-Mecklenburg Schools · 22 hours ago
Secretary - 10 Month (25-26)
Charlotte, NC
Full-time
Onsite
Entry Level
1+ years expCharlotte-Mecklenburg Schools is seeking a Secretary to support technical, professional, and supervisory staff within a department or school site. The role involves performing a variety of secretarial activities, providing data entry support, and assisting faculty, staff, students, and parents with their inquiries.
EdTechEducationSecondary Education
Responsibilities
Acts as a receptionist, responds to requests and inquiries and assists visitors with directions and information
Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers
Participates in the duties related to the administration of an office, assists in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms
Prepares reports, handbooks and agendas
Utilizes positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate
Opens, sorts and distributes incoming mail
Performs special projects and assignments as requested; prepares reports; gathers, assembles and summarizes information and data
Assists in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate
Orders, stores and issues supplies and materials; maintains office supply inventory records
Maintains copier maintenance and monitors staff usage
Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students
Creates and maintains bulletin boards
Responds to emergencies, such as bomb threats and lock downs
Assists with safety audits
Enrolls and withdraws students.(Elementary)
May be responsible for the attendance function. (Verifies early dismissals, enters absentee data and maintains absentee reports)
Maintains all aspects of student files.(Creates cumulative folder and Kardex and updates annually; establishes and maintains filing and check out system; updates all student information) .(Elementary)
Maintains copier maintenance and monitors staff usage
Maintains all administrative and staff files
Meets with new parents and students to begin registration and orientation process
Places test labels on kardex
Issues work permits.(High School)
Processes free/reduced lunch forms
Prints and sends transcripts to requesting schools, businesses, programs and individuals; collects money for and logs transcripts sent.(Middle and High Schools)
Cross-trained in financial procedures to serve as back-up
Issues work Permits and Driver's Eligibility Certificates. (High School)
Insures compliance with federal, state, local and school system rules and regulations
Assists students with minor injuries; dispenses medications according to physician's directions, calls parents as needed
Screens telephone callers, responds to complaints and requests for information on regulations, procedures.Refers others to appropriate personnel
Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school's point person for articulation and adherence to guidelines
Distributes report cards and other quarterly reports
May process payroll
Performs related as assigned
Qualification
Required
High School Diploma or G.E.D. with Secretarial Coursework
One year of related experience required
Preferred
Associate degree
Secretarial experience in a school setting
Company
Charlotte-Mecklenburg Schools
The mission of Charlotte-Mecklenburg Schools is to create an innovative, inclusive, student-centered environment that supports the development of independent learners.
Founded in 1882Charlotte, North Carolina, USA
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Candace Salmon-Hosey, Ed.D.
Chief Technology Officer
Kay Hall
Interim Chief Technology Officer
Recent News
Government Technology US
2025-11-11
2025-10-23
Government Technology US
2025-06-25
Company data provided by crunchbase