The National Academies of Sciences, Engineering, and Medicine · 18 hours ago
Administrative Assistant - NAE President's Office
Washington, DC
Full-time
Hybrid
Mid, Senior Level
$28.93/hr - $36.16/hr
6+ years expThe National Academies of Sciences, Engineering, and Medicine is a nonprofit institution that provides engineering leadership in service to the nation. The Administrative Assistant will provide complex administrative support to the NAE Executive Office, coordinating meetings and travel arrangements, and assisting with office operations and project management.
Government Administration
Responsibilities
Performs a variety of advanced office tasks, including writing and editing correspondence, maintaining office and director’s calendars, and opening, sorting, and responding to mail
Arranges conference calls
Creates, maintains, and updates records, databases, and files
Plans and coordinates travel, lodging, and other logistics for meetings
Coordinates meeting space, equipment, and catering needs
Prepares meeting materials
Prepares documents to support activities
Prepares and processes invoices, purchase orders, and travel vouchers
May run reports using Workday
Monitors and tracks expenditures for budget process
Interfaces with staff on issues relating to project activity numbers and related charges, proposals, monthly reports, and invoices
Coordinates and tracks consultant agreements, sub contracts, and proposals
Maintains direct knowledge of institutional policies and procedures affecting the unit’s work and ensures assignments are carried out in accordance with these policies and procedures
Serves as a resource on National Academies‘ policies, procedures, and practices
Researches and compiles information and prepares reports for special projects
Related duties and special projects as assigned
Qualification
Required
Ability to prioritize work and the flexibility to change directions as the job dictates
Ability to solve problems using selection and application of extensive procedures, precedents, and rules
Ability to operate with some latitude for independent judgment and action
Ability to work successfully in a team environment
Experience working in complex environments with a high degree of organizational effectiveness
Ability to develop relationships with co-workers, employees in other National Academies' departments and members through effective communication
Excellent communication skills with a proven ability to effectively interact with all levels of employees
Keen attention to detail and ability to review and proof own work and the work of others for errors
Proven ability to maintain confidentiality and handle sensitive information appropriately
Proficiency with office technology and software, including Microsoft Office Suite and Workday
High school diploma, GED, or equivalent knowledge
Six years of administrative or clerical experience
Ability to work at a computer for extended periods of time
Benefits
Medical, dental and vision insurance
Life insurance
Disability coverage
Retirement and savings benefits
Leave benefits such as paid holidays and paid personal leave
Transportation subsidies
Education assistance
Company
The National Academies of Sciences, Engineering, and Medicine
The National Academies provide independent, trustworthy advice and facilitate solutions to complex challenges by mobilizing expertise, practice, and knowledge in science, engineering, and medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ebun Caldeira
Chief Financial Officer
Ahmed Zaki Qasim
Senior Finance Business Partner
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